Contracts/Grants Reviewer 3 WAE

State of Louisiana•New Orleans, LA

6d•Onsite

About The Position

This part-time Classified WAE position is based in-office at the State Museum in New Orleans, Louisiana, and is limited to 1,245 working hours in a 12-month period. The role tracks program partner contracts for the Jazz Museum in accordance with statutory and regulatory requirements and departmental policies and procedures. The Louisiana State Museum’s collections and educational programs aim to stimulate awareness and appreciation of Louisiana’s diverse history and culture. The position prepares and monitors complex contracts and grant agreements, supports program personnel, reviews submitted reports and costs, tracks approvals and funding, and maintains grant-management accounting records. Evening, weekend, or holiday work and travel may be required. Starting hourly pay varies depending on experience; compensation also depends on experience and/or certification.

Requirements

Meet one of the following minimum qualification pathways: five years of experience in contracts or grants management, procurement, financial management, or accounting; or six years of full-time work experience in any field plus two years of experience in one of those areas; or a bachelor’s degree plus two years of experience in one of those areas; or an advanced degree in business or public administration, finance, economics, or statistics plus one year of experience in one of those areas.
Be willing and able to follow guidance or instructions.
Demonstrate accountability by taking ownership of actions, behavior, performance, decisions, and outcomes.
Think critically by objectively analyzing information, identifying connections across sources, and forming logical, supported conclusions.
Include relevant, detailed education and work experience in the application; resumes are not accepted in place of completed application sections.

Responsibilities

Prepare, develop, and monitor complex contracts and/or grant agreements, applications, budgets, amendments, and sub-grant agreements in accordance with applicable requirements and departmental policies.
Work with administrators, officials, and other personnel to resolve contract problems and facilitate coordination.
Maintain records and prepare reports and correspondence related to contracts and/or grants.
Prepare reports for administrators, the legislature, media, and the public on contract status.
Review required progress reports, completion reports, and work products from Program Managers, subgrantees, and contractors.
Provide technical assistance and consultation to program personnel preparing grants, proposals, or contract agreements.
Review reports and records to verify that claimed costs are allowable, contracts or grants are on schedule, and terms are being met.
Assist with preparation of Requests for Proposals (RFPs).
Track contract and grant approval processes and ensure all required approvals are received.
Research grant awards and state appropriation budgets to confirm funds are available.
Analyze contracts for compliance with rules and regulations and recommend final approval or disapproval.
Enter, reconcile, and make adjustments to grants-management accounting records.
Perform other duties and projects as assigned.