Accountant-Grants & Contracts

Texas Southmost College•Austin, TX

About The Position

Performs technical and accounting duties involving financial record keeping, reporting, analysis, and maintenance of accounting systems in accordance with accounting principles and procedures. Supports the books of account for the College, the TSC Foundation, and grants and contracts awarded to both entities. The position prepares and analyzes financial and statistical reports, reconciles records, provides fiscal control for grant and Foundation funds, and helps ensure compliance with College, governmental, and grant requirements. The role works with the Coordinator of Grants, Contracts & Sponsored Programs, principal investigators, supervisors, the VP of Finance, the Controller, and other accountants. It also responds to questions from accounting-system users, communicates accounting policies and procedures, supports customers, and handles sensitive confidential information. The employee works in a high-tech, all-digital environment, attends the workplace regularly, and completes duties in accordance with College standards, policies, and guidelines. Working hours may include evenings, holidays, or weekends depending on deadlines and special events.

Requirements

Communicate effectively, both orally and in writing.
Define problems, collect data, establish facts, and draw valid conclusions.
Use word-processing, spreadsheet, and database software.
Handle sensitive and extensive confidential information.
Meet the physical demands of the position, including occasionally standing, walking, sitting, handling objects, reaching, climbing or balancing, stooping, kneeling, crouching, crawling, talking, hearing, and tasting or smelling; frequently lift or move up to 10 pounds and occasionally up to 25 pounds.
Complete required College training and professional development and attend the workplace regularly and punctually.

Responsibilities

Prepare detailed financial, accounting, budgetary, and statistical statements, analyses, studies, and reports for the College and TSC Foundation.
Facilitate grants according to grant requirements and generate statistical reports for the College and TSC Foundation.
Review financial reports and statements for accuracy, budget variances, reasonableness, consistency, and conformity with accounting and budget-control principles.
Review, analyze, and reconcile accounting, financial, and statistical records, ledgers, and files; identify and resolve discrepancies and correct errors.
Support principal investigators in meeting project goals, objectives, and deadlines; compile, review, and approve reports and records of grant activities.
Analyze categorical-program accounts; collect and compile data; audit program claims and reports; reconcile data; forward claims and reports for approval; and review statistical surveys and grant deliverables.
Work with the Coordinator of Grants, Contracts & Sponsored Programs, principal investigators, and supervisors on time and effort certification.
Prepare, maintain, and monitor transaction records for grants and the TSC Foundation, including accounts payable, cash receipts, vendor invoices and payments, and returned checks.
Maintain procedures that meet College and governmental policies, maintain departmental files, and participate in special projects and report preparation.
Prepare, maintain, and monitor receivables and deferred revenue; prepare and process invoices and vouchers; and post transactions to the general ledger.
Prepare monthly, quarterly, semi-annual, and annual reports for College, state, local, and federal funding sources and the TSC Foundation, and maintain related files.
Review bank statements and research and resolve discrepancies for assigned funds.
Respond to accounting-system user inquiries and problems requiring knowledge of policies, procedures, systems, and regulations.
Research and interpret fiscal and accounting regulations, laws, and guidelines; recommend account numbers; and perform system-maintenance transactions.
Disseminate guidance on accounting policies, practices, and systems.
Provide fiscal control for TSC Foundation and grant funds.
Calculate and determine the allowability of employee benefits in relation to local, state, and federal grants and programs.
Prepare and enter journal entries and inter-fund transfers.
Assist with development of TSC Foundation and grant and program budgets and provide data to the budget office.
Verify and post transaction details, including funds received and disbursed, and total accounts.
Participate in year-end closing; prepare year-end grant walk-forward entries and adjusting entries; and potentially liaise with external auditors by collecting, reviewing, organizing, and preparing documentation.
May develop accounting procedures, propose computerized accounting-system changes, develop indirect-cost-rate proposals for externally funded programs, grants, and contracts, and make post-closing financial-statement adjustments.
May perform general administrative duties, including answering phones, greeting visitors, assisting employees, and helping students through the website, email, telephone, or in person.
Promote a positive image of the College and handle customer concerns professionally and respectfully.
Maintain competency through self-directed reading and required professional development and training.
Use word-processing, spreadsheet, and database software to complete administrative tasks.
Communicate effectively orally and in writing; define problems, collect data, establish facts, draw valid conclusions, and present information as needed.
Attend the workplace regularly and punctually, follow a work schedule, complete required training, and comply with College standards and policies.
Promote teamwork and positive morale and provide customer service to students, faculty, and the community.
Use interpersonal skills and sound judgment in working with coworkers, supervisors, faculty, staff, students, and customers.
Support the College's strategic-plan values and goals and assist with planning-unit evaluation, outcomes monitoring, and improvement plans.
Serve on committees as appropriate and as appointed by the supervisor.
Perform other assigned accounting and essential duties.