Administrative Coordinator 2-3

State of Louisiana • Donaldsonville, LA

10h

About The Position

The Elections Program works to ensure the integrity of Louisiana’s electoral and election management process and encourage public participation through voter education and outreach. As an Administrative Coordinator with the Registrar of Voters Office, the employee helps administer Louisiana voter registration laws by maintaining accurate voter rolls and supporting election operations. The role is suited to an organized, detail-oriented candidate interested in contributing to the democratic process.

This position may be filled at the Administrative Coordinator 2 or Administrative Coordinator 3 level. The appointment may be probational or promotional. During election cycles, the selected applicant must be available to work two Saturdays during early voting, extended daily hours during early voting, and election day, which is normally a Saturday. Overtime is also required to support other election operations, including canvasses and recall petitions.

Requirements

• One year of experience in administrative services.
• Alternatively, every 15 semester hours earned from an accredited college or university substitutes for six months of the required experience.
• Ability to accept direction and follow guidance or instructions.
• Ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Availability to work two Saturdays during early voting, extended daily hours during early voting, and election day during each election cycle.
• Ability to work required overtime supporting election operations such as canvasses and recall petitions.

Responsibilities

• Operate a busy, multi-line phone system and greet visitors entering the office.
• Process incoming and outgoing mail and maintain a clean, organized office environment.
• Provide administrative support through email, memo, and letter correspondence.
• Generate spreadsheets and distribute forms.
• Maintain filing systems and contact databases.
• Enter data into the computer and process applications.
• Support voter registration and election operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed