Administrative Coordinator 2/3

State of Louisiana•Algiers, LA

About The Position

The Administrative Coordinator works in the Registrar of Voters Office to help administer Louisiana’s voter registration laws by maintaining accurate voter rolls and supporting election operations. The role provides general office and administrative support, including communicating with visitors and callers, processing correspondence and mail, maintaining records, entering data, and processing applications. The position may be filled at the Administrative Coordinator 2 or Administrative Coordinator 3 level and is probational.

Requirements

At least one year of experience in administrative services.
Every 15 semester hours earned from an accredited college or university may substitute for six months of the required experience.
Be available to work during election cycles on the specified early-voting Saturdays, extended early-voting hours, and election day.
Competencies include accepting direction, demonstrating accountability, acting with ethics and integrity, and following policies and procedures.

Responsibilities

Operate a busy, multi-line phone system.
Greet guests entering the office.
Process incoming and outgoing mail.
Maintain a clean and organized office environment.
Provide administrative support, including preparing email, memo, and letter correspondence.
Generate spreadsheets and distribute forms.
Maintain the filing system and contact database.
Enter data into a computer.
Process applications.
Work extended daily hours during early voting, on the two Saturdays during early voting, and on election day, normally a Saturday.
Work overtime to support election operations such as canvasses and recall petitions.