Administrative Coordinator 4

Louisiana Tech University • Ruston, LA

3d • Onsite

About The Position

Louisiana Tech University is seeking an Administrative Coordinator 4 to manage administrative operations for the Department of Aerospace Studies and Air Force Reserve Officer Training Corps (AFROTC) Detachment 305. The position provides executive-level administrative support to the Detachment Commander, a USAF Lieutenant Colonel who also serves as Department Head and Professor of Aerospace Studies and reports directly to the Provost. The coordinator handles confidential administrative matters, supports administrative decisions, and organizes the unit’s day-to-day activities so the Commander can focus on the detachment’s leadership and mission. The role requires following university policies and procedures and complying with applicable Air Force regulations and policies.

The position is located at Louisiana Tech University in Ruston, Louisiana. The work schedule is Monday through Friday, 8 a.m. to 5 p.m. It is a probationary appointment. The listed hourly rate is $15.76.

Requirements

• Three years of experience in administrative services.
• College or university coursework may substitute for experience: every 15 semester hours earned from an accredited college or university is credited as six months of experience.
• Ability to accept direction and follow guidance or instructions.
• Ability to demonstrate accountability and take ownership of actions, behaviors, performance, decisions, and outcomes.
• Ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with legal requirements, State Civil Service rules, and organizational policies.

Responsibilities

• Assist the Commander with weekly scheduling and maintain detachment calendars.
• Prepare reports, presentations, and other materials for the Department of Aerospace Studies.
• Coordinate travel arrangements, prepare spending authorizations, process expense reports, and submit reimbursement requests.
• Serve as the WINGS data-entry specialist and maintain information on students entering the AFROTC program.
• Monitor and coordinate Southwest Region task lists, Cadet and Cadre Awards, and the detachment’s internal task list through Microsoft Teams.
• Manage USAF uniform issuance and turn-in to support Cadet Operations.
• Serve as the primary liaison between the ROTC department and outside universities with cross-town agreements.
• Reconcile accounts monthly, generate accounting reports, and monitor and track departmental budgets.
• Process Workday transactions, including budget amendments, accounting journals, and change orders.
• Review and process invoices for services rendered.
• Act as the department’s primary contact for Payroll, Accounts Payable and Travel, Purchasing, and Accounts Receivable.
• Coordinate scholarship administration with the University’s Finance Department.
• Monitor office supply inventory and coordinate purchases and replacements.
• Communicate with the Alumni Center and update the Commander on scholarship account balances and available funds.
• Advise the Commander on applicable Louisiana Tech policies and procedures.
• Assist incoming members with university registration and enrollment processes.
• Handle confidential administrative matters and support administrative decisions.
• Follow university policies and procedures and applicable Air Force regulations and policies.

Benefits

• Health insurance plans
• Retirement options
• Paid vacation and sick leave
• Paid holidays
• Substantially reduced-rate tuition for employees and their dependents
• Discounted memberships at the university’s sports and wellness center
• Professional development training
• Promotional opportunities
• Annual market adjustment salary increases for eligible classified employees, pending funding availability

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed