Administrative Associate - Anesthesiology Community Division

Medical College of Wisconsin•Milwaukee, WI

13d

About The Position

The Administrative Associate provides routine clerical and administrative support to the Anesthesia Community Division and its leadership. The role supports calendar management, meeting coordination, departmental communications, reporting, and project work. It also maintains departmental electronic resources, assists with budget monitoring and financial reporting, and coordinates with administrative colleagues and stakeholders to support leadership priorities and continuity of operations. The position requires an associate’s degree and at least three years of experience; appropriate experience may substitute for education on an equivalent basis.

Requirements

Associate’s degree; appropriate experience may substitute for education on an equivalent basis.
At least 3 years of experience.
Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.
Organization, time management, interpersonal, written and verbal communication, and problem-solving skills.

Nice To Haves

Experience providing administrative support to department leaders, directors, physicians, advanced practice providers, or other senior professionals.
Experience coordinating complex calendars, recurring meetings, and multiple competing priorities.
Proficiency in Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams.

Responsibilities

Coordinate schedules and calendar invitations, organize leadership meetings, and facilitate communication among leaders and stakeholders.
Create and edit presentations, meeting minutes, letters, memos, policies, forms, and other documents for leadership review and distribution.
Coordinate meetings and prepare relevant agendas and materials, including for leadership meetings and departmental events.
Serve as a key contact for varied audiences and independently compose email and other correspondence.
Conduct research, compile data, and prepare presentations and reports for leadership review, including operational and scheduling reports as assigned.
Coordinate and prepare status reports, project reports, and other information related to special projects.
Maintain departmental electronic resources, including shared files, Teams pages, policies, and distribution lists.
Coordinate with administrative colleagues and departmental stakeholders to facilitate information sharing, support leadership priorities, and ensure continuity of administrative operations.
Monitor the department budget and summarize financial reports, including monitoring expenditures, preparing purchase orders and check requests, and assisting in budget development.
Perform other duties as assigned.

Benefits

Health, vision, and dental coverage
Flexible Spending options
403B retirement package
Competitive vacation and paid holidays
Tuition reimbursement
Paid parental leave
Employee & Family Assistance Program (EFAP)
Pet insurance
On-campus fitness facility with onsite classes
Discounted rates on select cell phone plans, local fitness facilities, Milwaukee recreation, and entertainment