Administrative Officer (Anesthesiology)

Veterans Health Administration • Hampton, VA

3d • Hybrid

About The Position

The Administrative Officer is located in the Department of Veterans Affairs, Veterans Health Administration, Hampton VA Medical Center, Anesthesiology Service. The service provides perioperative anesthesia care, pain management, sedation, and related clinical support before, during, and after surgical and diagnostic procedures. The Administrative Officer serves as the principal administrative advisor to the Chief of Anesthesiology and coordinates the service’s administrative operations. The position supports workforce and personnel management, operational analysis and reporting, budget administration, and procurement activities. The role may be promoted to the full performance level without further competition when regulatory, qualification, and performance requirements are met; selection at a lower grade does not guarantee promotion. The work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. Telework may be authorized, with eligibility discussed during the interview. This is not a virtual position. Relocation and recruitment incentives and permanent change of station are not authorized.

Requirements

• U.S. citizenship.
• Complete the application, questionnaire, and required online assessment.
• Meet applicable Selective Service registration requirements for males born after December 31, 1959.
• Meet the qualifications by the announcement closing date of November 13, 2026.
• For current or former Federal employees subject to time-in-grade rules, meet the GS-9 requirement of 52 weeks at GS-7 and submit supporting SF-50 documentation.
• Meet the specialized experience requirement: one year of experience equivalent to at least GS-7, such as experience with recruitment, performance and position management, incentive awards, leave administration, workload distribution, personnel administration, HR processes or systems, and administrative policies and procedures.
• Alternatively, qualify through a related master's or equivalent degree, two full years of progressively higher-level graduate education leading to a master's degree, or a related LL.B. or J.D.; submit transcripts when relying on education.
• Alternatively, qualify through a combination of specialized experience and qualifying education beyond the stated requirements.
• Complete background/security investigation and online onboarding requirements, including acceptable employment identification.
• Participate in the seasonal influenza vaccination program as a condition of employment.
• Serve a one-year probationary period or two-year trial period, as applicable.

Responsibilities

• Advise the Chief of Anesthesiology and coordinate administrative operations for the service.
• Develop, implement, evaluate, and revise administrative policies, procedures, and operating practices.
• Coordinate workforce planning, including recruitment, staffing projections, position management, position descriptions, functional statements, job analyses, interviews, onboarding, orientation, performance plans, competencies, awards, training, and adverse actions.
• Monitor personnel actions and advise leadership on their status and completion.
• Act as liaison with Human Resources, Finance, Contracting, Facilities Management, Supply Chain Management, Information Technology, Police and Security Service, Environmental Management, and other stakeholders.
• Maintain personnel records, validate time and attendance, monitor annual Talent Management System compliance, coordinate mandatory training, and support readiness for inspections.
• Develop performance measures, workload analyses, productivity studies, dashboards, and operational reports for executive decision making.
• Evaluate trends in workload, staffing, access, utilization, expenditures, and quality indicators.
• Analyze service operations and recommend improvements to efficiency, productivity, patient care, regulatory compliance, and resource utilization.
• Prepare annual reports covering accomplishments, strategic goals, quality initiatives, committee participation, education, staffing trends, fiscal performance, and recommendations.
• Assist with formulation, justification, execution, monitoring, and reconciliation of the annual operating budget.
• Track salary, travel, equipment, contract, supply, and other operating expenditures and ensure funds remain within authorized limits.
• Conduct market research and develop Independent Government Cost Estimates, Statements of Work, acquisition packages, sole-source justifications, procurement requests, and supporting documentation.

Benefits

• Comprehensive federal employee benefits package, with benefits available to employees and their families; specific eligibility depends on position type.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level