Administrative Services Division Director

Santa Fe County•Santa Fe, NM

8d•Onsite

About The Position

Under the supervision of the Public Works Department Director, the Administrative Services Division Director oversees, plans, directs, reviews, supervises, and manages the Administrative Services Division of the Public Works Department. The role ensures the effective provision of the department’s purchasing, financial, budget, accounting, human resources, and customer service functions. It develops and monitors workflows, policies, and procedures for compliance with County policies, procedures, standards, and laws; recommends improvements to the accuracy, timeliness, and transparency of administrative operations; and coordinates the development and preparation of the department’s annual budget. The Director supervises Division staff and represents the Public Works Department to other departments, elected officials, outside agencies, committees, community organizations, vendors, and customers. The position works primarily in an office environment and may require weekend, evening, or holiday work depending on workload and assignment requests. Selected candidates must pass County-paid pre-employment physical, drug/alcohol, and background screenings and maintain a valid New Mexico Class D Driver’s License.

Requirements

Bachelor’s degree in Business Administration, Public Administration, Accounting, or a related field, and seven years of progressively responsible experience in business administration, public administration, accounting, or a related field, including at least three years in a supervisory capacity; or an equivalent combination of qualifying education and experience totaling eleven years, including at least three supervisory years. Education is counted at 30 credit hours per year.
Knowledge of generally accepted accounting principles; supervision, training, and performance evaluation; financial recordkeeping and reporting; and applicable federal, state, and local laws, codes, and regulations.
Ability to supervise, organize, and review staff work; prepare administrative and financial reports; communicate clearly orally and in writing; and establish and maintain effective working relationships.
Ability to work through complex technical and administrative problems, evaluate alternatives, recommend solutions, and prioritize work.
Knowledge of office equipment, computers, word processing and spreadsheet software, and accounting and financial reporting software.
Ability to adapt quickly to change and multitask; strong analytical and interpersonal/relationship-building skills.
Must pass a County-paid pre-employment physical and drug/alcohol screening, as well as a County-paid background screening.
Must possess and maintain a valid New Mexico Class D Driver’s License.

Nice To Haves

Certified Public Accountant is strongly preferred.

Responsibilities

Oversee, plan, direct, review, supervise, and manage Division operations, including payroll administration, accounts payable and receivable, purchasing, budget development and administration, human resources, and customer service.
Ensure work complies with applicable policies, procedures, standards, and laws.
Develop and implement workflows, policies, and procedures, and monitor activities for compliance with County policies and procedures.
Recommend and assist in implementing goals and objectives to improve the accuracy, timeliness, and transparency of administrative services operations.
Supervise staff, provide instruction, plan and assign work, evaluate and approve or disapprove leave requests, approve timesheets, and review final work for compliance.
Recommend hiring, promotions, salary increases, and disciplinary action; assist with grievances and complaints; provide performance feedback; and complete employee performance evaluations.
Host regular staff meetings to communicate Division-related activities.
Coordinate development and preparation of the annual Public Works Department budget, allocate budgets, present budget recommendations, and oversee general ledger accounting activities.
Work with divisional and sectional managers to determine administrative needs, challenges, opportunities, and solutions.
Participate in boards, commissions, and committees, and represent the County in committees and community organizations concerned with improvements in Division relations.
Represent the Public Works Department to other departments, elected officials, and outside agencies.
Provide responsive service to internal and external customers, including contacting constituents regarding utilities billing.
Maintain vendor contact and resolve procurement and accounts payable issues.
Develop, document, and periodically review Division policies and procedures.
Perform other duties as directed or assigned.