Director of Administrative Services

The Aspenwood Company•McKinney, TX

About The Position

The Director of Administrative Services oversees community accounting functions, supports human resources and manages front desk staff at Village on the Park McKinney. The role handles accounts payable and receivable, billing, resident statements and collections; assists with recruiting, hiring and payroll; maintains employee records and tracks certifications; and manages office supplies and front desk scheduling. The position calls for an associate degree or above in accounting, finance or human resources, though this is listed as preferred, along with 2–3 years of related experience, also preferred. A valid driver’s license and positive driving record are required, as are passing a background check and drug screen.

Requirements

Valid driver’s license.
Positive driving record.
Must pass a background check and drug screen.

Nice To Haves

Associate degree or above in accounting, finance or human resources.
2–3 years of related experience.

Responsibilities

Oversee community accounting functions, including accounts payable, accounts receivable, billing and resident inquiries.
Document, prepare and distribute resident statements.
Manage aging and past-due account collections and analysis.
Follow company collection policies and procedures to reduce delinquent accounts.
Make recommendations to the Executive Director regarding write-offs.
Assist hiring managers with recruiting and hiring.
Ensure timely submission of biweekly payroll processing.
Serve as the primary backup for timecard processing.
Schedule new-hire orientation and lead assigned segments.
Submit employee changes, including annual merit increases, changes in position or status, and terminations, in a timely manner.
Maintain on-site employee files in accordance with company, state and federal requirements.
Track and ensure certifications and licenses are current and annual reports are processed.
Order office supplies and other office-function requirements within budget.
Manage front desk/concierge staff, including hiring and scheduling.