Director of Administrative Services

The Aspenwood Company - Village On the Park McKinney•McKinney, TX

7d•Onsite

About The Position

The Director of Administrative Services oversees community accounting functions, supports human resources and office operations, and supervises front desk staff at Village on the Park McKinney, a senior living community. The role includes accounts payable and receivable, resident billing and inquiries, payroll support, hiring and onboarding assistance, employee-record maintenance, and office supply management.

Requirements

Valid driver’s license.
Positive driving record.
Must pass a background check and drug screen.

Nice To Haves

Associate degree or above in accounting, finance, or human resources preferred.
2–3 years of related experience preferred.

Responsibilities

Oversee community accounting functions, including accounts payable, accounts receivable, billing, and resident inquiries.
Document, prepare, and distribute resident statements.
Manage aging and past-due account collections and analysis, follow company collection policies and procedures, and recommend write-offs to the Executive Director.
Assist hiring managers with recruiting and hiring.
Ensure timely submission of biweekly payroll processing and serve as the primary backup for timecard processing.
Schedule new-hire orientation and lead assigned segments.
Submit employee changes, including merit increases, position or status changes, and terminations, in a timely manner.
Maintain on-site employee files in accordance with company, state, and federal requirements.
Track certifications and licenses to ensure they are current and process annual reports.
Order office supplies and other office-function requirements within budget.
Manage front desk/concierge staff, including hiring and scheduling.