Administrative Assistant- Atlanta

Georgia Department of Revenue•Atlanta, GA

About The Position

The Administrative Assistant serves as Lead Admin for the Division of Developmental Disabilities (DD), coordinating the division’s clerical needs and supporting its director and personnel processes. The position assigns clerical work, sets priorities and workloads, maintains calendars, schedules meetings, handles mail and calls, files and maintains records, and processes travel for the Division Director. It prepares or directs the preparation of accurate and timely reports, develops documents, undertakes special projects, and makes procedural changes to improve effectiveness and efficiency. The role also oversees division purchasing, anticipates operational needs, and maintains cooperative working relationships with other divisions. For DD personnel processes, the position completes hiring documentation and researches job descriptions, education, and pay-grade requirements as needed. It also manages the division’s leave-keeper process and performs other duties as assigned. The stated minimum qualifications are a high school diploma or GED and four years of job-related experience, or two years of experience at the lower-level Admin Assistant 2 (GST051) or an equivalent position. Employment may require drug screening, a TB evaluation, annual influenza vaccination, and a national and state background check. Limited vaccination exemptions may be available for documented medical contraindications or religious beliefs.

Requirements

High school diploma or GED and four years of job-related experience; or two years of experience at the lower-level Admin Assistant 2 (GST051) or an equivalent position.
Ability to handle confidential and sensitive information with discretion and sound judgment.
The position is subject to a national and state background check as a condition of employment.
Drug screening, a TB evaluation, and annual influenza vaccination may be required; limited vaccination exemptions may be made for documented medical contraindications or religious beliefs.

Nice To Haves

Three or more years of progressively responsible administrative experience, including support for a director or senior executive.
Experience managing complex calendars, scheduling meetings, coordinating travel, and preparing itineraries.
Strong written communication skills, including drafting correspondence, reports, meeting agendas, and minutes.
Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
Strong organizational skills and the ability to prioritize competing deadlines while working independently.
Experience serving as a liaison among executive leadership, staff, external partners, and other stakeholders.
Experience coordinating events, tracking assignments, and following up on action items.
Familiarity with purchasing, expense reimbursements, budget tracking, and administrative procedures.
Experience in a government, behavioral health, healthcare, or human services setting.
An associate’s or bachelor’s degree.

Responsibilities

Act as Lead Admin for the Division of Developmental Disabilities.
Manage and assign the division’s clerical needs.
Make procedural changes as needed to improve effectiveness and efficiency.
Prepare or direct the preparation of accurate and timely reports.
Serve as the primary purchaser and oversee purchasing for the division.
Develop documents and work on special projects.
Define job tasks, set priorities, and regulate workloads for other clerical personnel.
Maintain calendars and schedule meetings.
Open mail and answer calls, directing them to appropriate personnel as needed.
Anticipate and meet the operating needs of the division.
Maintain cooperative working relationships with other divisions.
Perform filing and recordkeeping.
Process travel for the Division Director.
Complete hiring documentation for Developmental Disabilities personnel processes.
Research job descriptions, education, and pay-grade requirements as needed.
Manage the leave-keeper process for the Division of DD.
Perform other duties as assigned.