Administrative Assistant - Atlanta

Winstead•Atlanta, GA

About The Position

The Administrative Assistant provides administrative and office support for the Atlanta office, including reception and visitor services, meeting and event coordination, office operations, facilities support, and general administrative assistance to attorneys and staff. The position serves as a primary point of contact for visitors and helps ensure the efficient day-to-day operation of the office.

Requirements

Strong interpersonal and customer-service skills and a professional, welcoming demeanor.
Excellent verbal and written communication skills.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities and respond to changing needs in a busy professional environment.
Initiative, reliability, and ability to work independently.
Ability to interact professionally with attorneys, staff, clients, visitors, vendors, and other external contacts.
Proficiency with Microsoft Office applications, including Outlook, Word, and Teams.
Ability to handle confidential and sensitive information with discretion.

Nice To Haves

Prior administrative, receptionist, office services, or professional-services experience.

Responsibilities

Greet and direct visitors, vendors, couriers, and guests; maintain a professional reception area; notify staff when visitors arrive; coordinate visitor access; and follow visitor, building-access, and security procedures.
Answer and route calls on the main phone line, take and relay messages, monitor general voicemail and email inboxes, and route inquiries or respond as appropriate.
Receive, sign for, log, retrieve, sort, and distribute incoming deliveries and mail; coordinate outgoing courier shipments and pickups; and track and promptly report time-sensitive deliveries.
Manage onsite conference-room reservations, arrange offsite meeting space, and reserve offices and workspaces for visiting attorneys and visitors.
Assist with client events and firm functions, including conference-room setup and cleanup, catering, supplies, meeting technology, and materials.
Monitor, order, and restock office, shipping, mailing, printing, and workplace supplies; maintain common areas, kitchens, conference rooms, workrooms, and supply rooms.
Monitor printers and copiers and coordinate equipment issue resolution.
Coordinate with IT, firm departments, building management, vendors, and facilities services regarding office needs, access, maintenance, deliveries, equipment, and service requests; follow requests through to completion.
Assist with new-hire office setup and onboarding logistics, including access, badges, workspaces, and basic setup needs.
Maintain current office vendor, building contact, and procedure information, and identify and communicate operational issues requiring attention.
Assist with print and document-production projects, including printing, copying, collating, stapling, binding, and assembling materials; scan and route documents as requested.
Perform notary public duties and provide general clerical, administrative, project, and overflow support to legal assistants and paralegals.
Provide backup administrative support and coverage as business needs require, maintain discretion and confidentiality, and serve as a primary resource for day-to-day Atlanta office administrative needs.
Perform other duties and special projects as assigned.