Administrative Assistant - Atlanta

Winstead PC•Atlanta, GA

About The Position

The Administrative Assistant provides administrative and office support for Winstead’s Atlanta office, including reception and visitor services, meeting and event coordination, office operations, facilities support, and general assistance to attorneys and staff. The role serves as a primary point of contact for visitors and helps ensure the efficient day-to-day operation of the office. Responsibilities include welcoming and directing visitors, managing phone and general inbox inquiries, receiving and distributing mail and deliveries, coordinating conference rooms and events, maintaining office supplies and shared spaces, and following through on equipment, facilities, and building-service needs. The Administrative Assistant also supports office access and onboarding logistics, document production and scanning, notary duties, and attorneys and legal support staff as needed. The position requires discretion when handling confidential information and includes other duties and special projects as assigned.

Requirements

Strong interpersonal and customer-service skills and a professional, welcoming demeanor.
Excellent verbal and written communication skills.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities and adapt to changing needs in a busy professional environment.
Demonstrated initiative, reliability, and ability to work independently.
Ability to interact professionally with attorneys, staff, clients, visitors, vendors, and other external contacts.
Proficiency with Microsoft Office applications, including Outlook, Word, and Teams.
Ability to handle confidential and sensitive information with discretion.

Nice To Haves

Prior administrative, receptionist, office services, or professional-services experience preferred.

Responsibilities

Greet and direct visitors, vendors, couriers, and guests; maintain a professional reception area; notify staff of arrivals; coordinate visitor access; and follow visitor, building-access, and security procedures.
Answer and route calls on the main phone line, take and relay messages, and monitor general voicemail and email inboxes.
Receive, sign for, log, retrieve, sort, and distribute incoming mail and deliveries; prepare outgoing courier shipments; coordinate pickups; and track time-sensitive deliveries.
Manage onsite conference room reservations and arrange offsite meeting space; reserve offices and workspaces for visitors; assist with client events and firm functions; and coordinate room setup, cleanup, catering, supplies, technology, and materials.
Monitor, order, and restock office and workplace supplies; maintain common areas; monitor printers and copiers; and coordinate equipment issues with IT and other firm departments.
Coordinate maintenance, facilities, and building-service requests, following through to completion, and communicate with building management about access, deliveries, maintenance, and related matters.
Assist with new-hire office setup and onboarding logistics, including access, badges, workspaces, and basic setup needs.
Maintain current office vendor, building-contact, and procedure information, and identify and communicate operational issues requiring attention.
Assist with print and document-production projects, including printing, copying, collating, stapling, binding, and assembling materials; scan and route documents as requested.
Perform notary public duties and provide general clerical, administrative, and project support.
Provide overflow assistance to legal assistants and paralegals and backup administrative coverage as needed.
Handle client, attorney, employee, visitor, and firm information with discretion and confidentiality; serve as a primary resource for day-to-day Atlanta office administrative needs.
Perform other duties and special projects as assigned.