Onsite Administrative Assistant (Cape Royale)
About The Position
RealManage Elevated Onsite is hiring an onsite Administrative Assistant for the Cape Royale community in Coldspring, Texas. The role supports day-to-day community operations, provides assistance and information to owners, maintains community records and communications, and coordinates with the Community Association Manager (CAM), vendors, owners, and the Board of Directors. The position involves administrative, invoicing, meeting-preparation, recordkeeping, and customer-service duties. The schedule is standard, with occasional extended hours as required. The role is full-time and pays $18.00–$20.00 per hour, depending on education and experience.
Requirements
- High school diploma or GED.
- Excellent verbal and written communication skills, including the ability to communicate effectively with internal and external customers.
- Excellent computer proficiency, including Microsoft Office Word, Excel, and PowerPoint.
- Ability to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary customer service.
- Ability to work independently and complete assignments within the parameters of instructions, prescribed routines, and standard accepted practices.
Nice To Haves
- Associate degree.
Responsibilities
- Handle day-to-day tasks and communication in a fast-paced environment.
- Assist owners with questions about policies and procedures and HOA-related issues, communicating with the CAM when appropriate.
- Open and appropriately distribute mail and packages.
- Electronically file invoices at the CAM’s direction and send them to the CAM for processing.
- Invoice property entities for water usage and confirm payment.
- Invoice property entities for employee vehicle passes and confirm payment.
- Keep contact lists, homeowner packets, security binders, owner files, and the owner portal up to date.
- Use Google Drive, Microsoft Word, Excel, and Outlook.
- Act as an owner liaison between owners or guests and vendors, as needed.
- Process and make bank deposits twice weekly.
- Maintain the file and record-retention system.
- Prepare for and attend quarterly HOA Board meetings according to established procedures.
- Prepare for and attend the Annual Owners Meeting and Reception according to established procedures.
- Prepare meeting minutes for Board of Directors and Annual Meetings.
- Assist with preparing, proofreading, and sending communications to owners and others.
- Prepare and manage ordering for annual vehicle passes and annual meeting materials.
- Assist the CAM with projects and meetings as requested.
- Attend miscellaneous meetings when requested by the CAM or Board of Directors.
- Perform other work-related tasks as needed.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life and disability insurance
- Health Savings Account (HSA), available with the required high-deductible medical plan
- Flexible Spending Account (FSA)
- Education reimbursement
- 401(k) matching
- Employee Assistance Program (EAP)
- 11 paid holidays
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
