Administrative Assistant – Aftermarket Parts

Surface Combustion • Maumee, OH

29d

About The Position

The Administrative Assistant - Aftermarket Parts provides administrative support to the Aftermarket Parts team by coordinating documentation, maintaining records, supporting customer and internal communications, and accurately processing departmental information. The role supports export documentation, ERP system data entry, timesheet administration, job file maintenance, and general office operations in a fast-paced manufacturing environment. The position contributes to the efficient delivery of aftermarket parts and services.

Requirements

• 1–3 years of relevant administrative or office support experience.
• Strong organizational, time management, and problem-solving skills, with exceptional attention to detail and accuracy.
• Excellent communication, interpersonal, customer service, and collaboration skills.
• Ability to work independently and contribute effectively as part of a team.
• Proficiency with Microsoft Office applications, including Outlook, Excel, and Word.
• Ability to maintain professionalism and confidentiality when handling sensitive information.
• Physical ability to lift files, open filing cabinets, bend, reach, and stand as needed to support filing and document management activities.

Nice To Haves

• Associate's degree preferred; an equivalent combination of education, training, and experience will be considered.
• Experience with business systems and standard office equipment preferred.

Responsibilities

• Scan and file job packets.
• Complete export documentation for international parts shipments.
• Use the ERP system.
• Answer phones and route calls.
• Manage timesheets.
• Confirm or add paid time off details in BambooHR.
• Complete the department itinerary.
• Maintain and update job folders.
• Scan job packets for Waterville.
• Perform other duties and functions as required.

Benefits

• Paid vacation
• Paid personal time
• 10 paid holidays
• 401(k) savings plan with a company match of 50% up to 6%
• Medical, dental, vision, and prescription drug benefits
• Employee Assistance Program (EAP)
• Health Savings Account
• Short-term and long-term disability
• Basic life insurance (company-paid)
• Optional life insurance for employees, spouses, and children
• Optional Accidental Death and Dismemberment Insurance
• Tuition reimbursement
• Wellness program and discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree