Administrative Assistant, (B274061-1), 205, World Trade Bridge

City of Laredo•Laredo, TX

About The Position

Provides administrative and office support to a City department, assisting with payroll and budget processes, maintaining personnel files, and performing general administrative duties to support office productivity. The position manages department payroll and purchasing, supports hiring and travel processes, assists with calls and employee inquiries, performs bookkeeping, and maintains petty cash, asset inventory, reports, and records. The employee may also perform other related work as required. The role is primarily based in an office or similar indoor environment, with occasional outside work and occasional exposure to unpleasant environmental conditions or hazards. It involves sedentary work and exerting up to 10 pounds of force occasionally. Local travel is frequent, regional travel sometimes, and national and international travel seldom. Applicants need an associate’s degree or 60 completed college hours from an accredited college or university and at least five years of advanced administrative support experience. A valid Texas driver license is required; applicants with an out-of-state license must obtain a Texas license within six months of employment. An associate’s degree or 60 college hours in Arts, Public Administration, Business Administration, or a related field is preferred. Employment offers are subject to a background check and certified school transcripts, and selected applicants must complete a drug and alcohol test before employment.

Requirements

Associate’s degree or 60 completed college hours from an accredited college or university.
At least five years of experience in advanced administrative support.
Valid Texas Driver License; applicants with an out-of-state license must obtain a Texas Driver License within six months of employment.
Knowledge of cash handling, accounting, record keeping, City of Laredo policies and procedures, modern office procedures, computers and applicable software such as Microsoft Office and AS400, English grammar, spelling and punctuation, and methods for assembling and analyzing data.
Skills in planning, organization, time management, customer service, and switching among varied tasks.
Ability to maintain attention to detail; maintain records; organize data and prepare reports; communicate clearly in English and Spanish, orally and in writing; establish effective working relationships; follow supervisor directions; meet schedules and deadlines; maintain confidentiality and professional boundaries; perform strenuous and routine work; and comply with City policies and procedures.
Ability to maintain a good driving record and sufficient health and physical condition to perform the duties.
Applicants who completed education outside the United States must submit an evaluation from a professional credential evaluation agency that is a member of NACES or AICE, verifying U.S. equivalency and comparable degree level.
Applicants offered employment must complete a background check and provide certified school transcripts. Selected applicants must undergo a drug and alcohol test before employment.

Nice To Haves

An associate’s degree or 60 college hours from an accredited college or university in Arts, Public Administration, Business Administration, or a related field.

Responsibilities

Manage and process department payroll, ensuring documentation is properly processed and submitted on time.
Oversee department purchasing by contacting vendors, preparing requisitions, and processing purchase orders.
Assist with hiring by opening requisitions for job postings and scheduling interviews.
Prepare and process department travel as needed.
Assist with department calls and provide customer service.
Assist employees with inquiries about HR policies and procedures.
Perform bookkeeping, including recording financial transactions, managing accounts receivable and accounts payable, and preparing documentation for transfers.
Maintain department petty cash, distribution, and asset inventory; prepare and maintain reports and records.
Assist with budget preparation and reporting.
Perform related work as required.