Administrative Assistant (Lanham, MD)

Sheppard Pratt • Lanham, MD

9d

About The Position

Under supervision and requiring independent judgment, the Administrative Assistant is responsible for the efficient daily operations of the department. The role organizes, collects, maintains, and distributes significant data; performs general administrative tasks; and supports staff as directed by a direct supervisor. The Administrative Assistant serves as a liaison to clients, staff, and the public regarding non-clinical issues.

The position performs daily office functions and coordinates tasks delegated by the direct supervisor and senior management. Work may include collecting data, maintaining records, creating reports, transcribing, filing, proofreading, managing communications and small projects, distributing mail, ordering supplies, and preparing correspondence. The role also assists with department expenses and program billing, monitors expenses against allocated funds, supports departmental projects and processes, and maintains customer relations with clients, staff, vendors, and the public.

The position pays $18.50 per hour and is located in Lanham, Maryland.

Requirements

• High school diploma or GED, demonstrating the ability to read, write, and speak English, compose letters, and operate computer software and equipment.
• Two to three years of progressively more responsible related work experience, normally acquired through experience maintaining an office, developing and implementing office procedures, planning and carrying out a broad range of assignments, familiarity with billing, record keeping, transcribing, creating reports, and providing staff support.
• Ability to prepare reports with basic statistical analysis.
• Proficiency with personal computers running Windows, Microsoft Office (Word, Excel, PowerPoint, and Outlook), a calculator, and other automated office equipment.
• Ability to exercise independent judgment and effectively maintain an office.

Responsibilities

• Perform daily office functions for the department and coordinate tasks delegated by the direct supervisor and senior management.
• Complete assigned work in a timely manner and by designated deadlines, including collecting data, maintaining records, creating reports, transcribing, filing, proofreading, maintaining communications, managing small projects, distributing mail, ordering supplies, and preparing correspondence.
• Assist with maintaining and submitting department expenses and monitor expenses to help the department remain within allocated funds.
• Assist with documenting and submitting program billing.
• Maintain excellent customer relations by meeting the non-clinical needs of clients, staff, vendors, and the public.
• Provide support to the direct supervisor, senior management, and staff on assigned projects and tasks.
• Assist with the non-clinical aspects of departmental processes.
• Organize, maintain, and distribute department data and records.

Benefits

• Professional development, including tuition reimbursement for ongoing education and licensure or certification preparation.
• Medical, dental, and vision benefits for benefit-eligible positions.
• 403(b) retirement match.
• Paid time off for benefit-eligible positions.
• Complimentary Employee Assistance Program (EAP).
• Mileage reimbursement program.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED