Administrative Assistant - Ann Arbor, MI
About The Position
The Administrative Assistant will support partners and team members with various day-to-day administrative duties. This role involves managing calendars, processing expense reports, organizing billing, and making travel arrangements. The position also requires administering and assisting with the production, editing, and distribution of client deliverables such as proposals, presentations, and reports. Additionally, the Administrative Assistant will be responsible for scheduling and organizing meetings, distributing meeting materials, managing the Client Relationship Management (CRM) system, preparing various forms and workflows, and monitoring training schedules. The role may also involve assisting other administrative assistants and performing other office duties as required. There is an opportunity to travel locally or overnight to clients.
Requirements
- HS Diploma or GED equivalent required.
- 3 or more years of experience working in an administrative or executive administrative role, preferably in professional services.
- Superior verbal and written communication skills with a focus on client service and the ability to exercise independent judgment and initiative while maintaining high confidentiality.
- Solid technical proficiency including knowledge of MS Office applications (Word, Excel, PowerPoint, and Outlook).
- Candidates must be legally authorized to work in the United States without sponsorship, with the exception of qualified candidates who are bilingual in either Japanese and English or Chinese and English.
Nice To Haves
- Higher level of education/college coursework preferred.
Responsibilities
- Assist partner(s) and other team members with various day-to-day administrative duties including scheduling and maintaining calendars, expense reports, organizing/processing billing, travel arrangements various other reservations.
- Administer and assist with production, editing, and distribution of complex client or Firm deliverables, such as proposals, presentations, reports, spreadsheets, work plans and reports.
- Schedule and organize various meetings, including reserving of conference rooms (coffee, water, meals, etc.), needed equipment and/or setting up conference calls.
- Distribute agendas, project lists, minutes and reports in preparation of meetings, when required.
- Manage Client Relationship Management (CRM) system for respective team members, including various reporting.
- Prepare various forms and workflows (new client, job codes, check requests, etc.).
- Monitor partner(s) team training schedules and CPE reporting.
- Assist other administrative assistants, when necessary; provide backup when needed.
- Any other office duties as required.
Benefits
- health insurance
- dental insurance
- vision insurance
- disability insurance
- life insurance
- Flexible Time Off
- various pre-determined holidays
- 401(k) plan
- flexible benefits plans
- business-related travel expense
- lodging reimbursement for business-related use
- meal reimbursement for business-related use
- pension plan is also available for eligible administrative and paraprofessional staff
- discretionary bonus plan
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
