Administrative Assistant Scale Clerk

Staiman Recycling Corporation•Hanover, PA

15h•Onsite

About The Position

Staiman Recycling Corporation is seeking an organized and dependable Administrative Assistant / Scale Clerk to support office and scale operations at its recycling facility. The position serves as an important point of contact for customers, drivers, vendors, and yard employees and requires accuracy, professionalism, and the ability to manage several priorities at once. The role operates the truck scale and processes vehicles and materials, records transaction details, prepares documentation, and provides customer service and general administrative support. The work takes place in an office or scale-house environment with nearby vehicle traffic, industrial noise, dust, and changing weather conditions. The schedule is Monday through Friday, 7:30 a.m. to 4:30 p.m., and Saturday, 7:30 a.m. to noon. Pay is based on experience.

Requirements

High school diploma or equivalent.
Strong attention to detail, basic math skills, and accurate data-entry ability.
Professional communication and customer-service skills.
Ability to organize competing priorities in a fast-paced environment.
Computer proficiency, including Microsoft Word, Excel, and Outlook.
Ability to work in an office or scale-house environment with nearby vehicle traffic, industrial noise, dust, and changing weather conditions.

Nice To Haves

Prior administrative, customer service, scale, recycling, manufacturing, logistics, or cash-handling experience is preferred.
Scale, inventory, accounting, or industry-specific software experience is helpful but not required.

Responsibilities

Operate the truck scale and accurately process incoming and outgoing vehicles and materials.
Enter weights, material types, customer or vendor information, and transaction details into the scale system.
Prepare scale tickets, receipts, invoices, and supporting documents.
Verify weights, material classifications, pricing, and paperwork before completing transactions.
Communicate with drivers, customers, dispatch, and yard personnel about loading, unloading, pickups, and deliveries.
Answer telephone calls and emails and provide professional customer service.
Prepare reports, spreadsheets, transaction records, and other operational documentation.
Assist with payments, invoice documentation, filing, office supplies, and general administrative duties.
Help resolve discrepancies involving weights, tickets, pricing, or material classifications.
Maintain confidentiality and follow company safety and traffic procedures.