Administrative Assistant/ Receptionist

Vishay•San Jose, CA

20h•Onsite

About The Position

Vishay Intertechnology, Inc. is seeking a Temporary Administrative Assistant for its San Jose, CA location. Vishay manufactures a vast portfolio of discrete semiconductors and passive electronic components essential to various industries including automotive, industrial, computing, consumer, telecommunications, military, aerospace, and medical markets. The company aims to be at the forefront of technological innovation. This role will provide administrative support across the organization to Department Managers and Employees Worldwide.

Requirements

Associate's degree, Bachelor preferred
2-4 years of professional business office experience
Pleasant personality
Excellent verbal and written communication skills
Organizational skills
Ability to multitask and prioritize workload
Ability to work independently
Accountable, Dependable and take appropriate action in accordance with direction and standard practice
Intermediate/Advance knowledge in the use and operation of computers and software applications including Microsoft Word, Excel, Access and PowerPoint, Sharepoint
Ability to work with confidential documents and understand company procedures
Must qualify as a “U.S. Person” as defined by 22 C.F.R. §120.15

Nice To Haves

Promis and SAP are a plus

Responsibilities

Acquiring and compiling data
Preparing reports
Coordinating meetings for departmental staff
Reserving conference rooms or A/V equipment
Making travel arrangements
Ordering supplies
Filing and records maintenance
Handling incoming and outgoing mail
Developing, publishing, and maintaining key measurement charts and data
Providing analytical and specialized administrative support
Preparing monthly reports
Providing administrative support in the main lobby
Welcoming visitors and guests and directing them to the right contact
Answering and transferring phone calls to the correct department, and taking messages
Filing, organizing, coordinating, and assisting in meetings
Preparing and developing timelines, charts, and graphs as necessary to evaluate business conditions
Setting up domestic & international travel accommodations and completing expense reports
Setting up/Arranging departmental lunch/dinner
Coordinating processing of purchase requisitions and orders
Receiving incoming mail/packages, sorting and delivering to recipient
Preparing shipment for outgoing mail/packages
Supporting administration of QMS process
Supporting Division QMS Head on business process workflow
Maintaining record files/documentations
Maintaining QA Log and Index
Organizing, coordinating, assisting in meetings
Supporting business process automation project
Supporting in revision process of QMS documents
Supporting preparation of San Jose’s Yearly DNV - 3rd Party Audit
Monitoring timely closure of SJ Internal Audit Non-conformances
Supporting Division Audit Management Improvement Project
Maintaining KPI/Charts
Monitoring Audit metrics
Monitoring Business Process Improvement, CAR issues, Customer N/C’s
Helping with monthly Audit Steering committee meetings
Performing other receptionist special tasks and projects as assigned