Receptionist/Administrative Assistant

ClearView Healthcare Partners•San Francisco, CA

5d•Onsite

About The Position

ClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London and Gurgaon. Serving clients in the biopharmaceutical, medical device, and diagnostic spaces, we provide world-class strategic decision-making support across a diverse range of business issues. Our goal is to inform actionable recommendations that allow companies to achieve their business objectives. Role Overview The Receptionist/Administrative Assistant (RA) has core responsibilities aligned to the office and its day-to-day function. ClearView’s RA are seen as the embodiment of the company values, they are a daily presence in the office and are an integral part of the office environment. In addition to the core responsibilities, the RAs provide some basic support to Leadership and some overflow support for the team. Professionalism in demeanor, communication, and appearance is key in this role as the first point of contact for clients and visitors. As with all ClearView employees, there is an opportunity, and expectation, that the RA will join one of our many internal initiatives to integrate themselves into the company culture, engage with employees they may not otherwise, and continue to gain new skills, experience, and knowledge.

Requirements

1+ years of experience in an office environment
Professional written and oral communication skills
Technological literacy (Microsoft Office Suite)
Strong attention to detail
Ability to lift up to 50 pounds
Ability to be in the San Francisco office 5 days per week (required)
Previous experience in a receptionist or administrative role
Ability to multi-task and prioritize
Comfort with rolling up sleeves regardless of the task
Desire to connect with people and develop relationships
Alignment with ClearView’s values

Nice To Haves

Familiarity with Concur and Salesforce is a plus

Responsibilities

Stock pantry, office supply room
Receive and unpack supplies and ensure orderly storage of items in closets
Take inventory (coordinated with Office Manager)
Receive mail and packages and distribute them as necessary
Greeting guests, logging visitors with building security, parking validation, manage sign- out and return of loaner access cards for visiting employees
Ensure kitchen and reception areas are clean and tidy
Assist in set up and breakdown for office events
Answer phones
Manage general office email inbox and direct inquiries appropriately
Manage travel arrangements.
Manage and submit expenses promptly
Calendar and scheduling support (internal and external)
Printing & binding support
Support data entry associated with new employees (e.g., HR alignment)
Assist with project documentation or document tracking (e.g., Finance alignment)
Track marketing conference outreach and downstream leads (e.g., Marketing alignment)
Support event planning (e.g., Team Building alignment)
Schedule interviews, book travel, submit candidate expenses for reimbursement (e.g., TA alignment)
New hire training scheduling and coordination (e.g., Learning & Development alignment)