Receptionist / Administrative Assistant

PressReader•Richmond, BC

4h•CA$21 - CA$25•Onsite

About The Position

PressReader is a rapidly growing technology company that partners with the world’s leading publishers to deliver content to millions of users in over 160 countries. Our progressive approach to digital distribution has allowed publishers such as The Washington Post, The Guardian, Newsweek, Rolling Stone, The Globe and Mail, and Vogue to find new audiences through business partnerships, including airlines, hotels, cruise ships, libraries, and thousands of other companies worldwide. Our technology also powers Editions Plus - a white-label solution that enables publishers to deliver their digital content in interactive ways. Editions+ allows them to build a customizable platform that supports a wide range of revenue opportunities. We have an opportunity for a Receptionist/Administrative Assistant role to join our team. It is a permanent part-time hourly position. As a Receptionist/Administrative Assistant, you will have the opportunity to work with a diverse and dynamic group of individuals. This role will enhance your communication, organizational, and interpersonal skills while providing valuable experience in a fast-paced and collaborative office environment.

Requirements

At least 1–3 years of experience in a receptionist, administrative, or front office support role
Excellent verbal and written communication skills, with a professional and courteous manner
Strong organizational and multitasking abilities; able to prioritize in a fast-paced environment
Proficient with office equipment, including phone systems, printers, and scanners
Strong interpersonal skills; able to interact effectively with diverse teams, visitors, and vendors
Friendly, approachable, and customer-focused with a professional demeanor
Able to handle unexpected situations with discretion and maintain professionalism
Trustworthy and respectful of confidentiality, especially when supporting senior staff and guests
Reliable and punctual; consistently present at the reception desk during business hours
Capable of lifting or moving light office supplies as needed
Open to feedback and strong listening skills with the ability to respond to employee needs and preferences
Have proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Nice To Haves

Experience working in a corporate or fast-paced professional environment
Familiarity with booking and expense systems (e.g., Concur or similar) is an advantage
A High school diploma or equivalent (post-secondary education in Office Administration or related field is an asset)

Responsibilities

Greet, welcome, and maintain accurate visitor records, and direct guests to the appropriate person or meeting room.
Manage front-desk coverage during scheduled hours, including calls, emails, messages, mail, and general inquiries.
Maintain a professional, organized, and welcoming reception area and overall office environment.
Support office security procedures, including visitor access, safety protocols, and issuing access badges to new employees.
Coordinate shipping and receiving, including preparing customs documentation when required.
Act as a key point of contact for office vendors, building management, and service providers to coordinate repairs, maintenance, and deliveries.
Coordinate the office food and beverage program, including snacks, coffee, fruit, and related budget tracking.
Order and maintain office, kitchen, and first aid supplies.
Participate as a member of the Occupational Health and Safety (OHS) committee
Support meeting coordination, including room set-up, catering, and visitor arrangements.
Assist with administrative tasks such as preparing letters, presentations, reports, travel arrangements, and expense reports for senior leaders.
Support P&C and Marketing with office events, employee initiatives, communication campaigns, and onboarding activities.
Identify opportunities to improve the front-office experience for employees, visitors, and vendors.
Provide general administrative and clerical support as needed.