Administrative Assistant / Receptionist

Highgate Hotels•New York, NY

14h•Onsite

About The Position

Highgate is looking for an additional associate to be part of the Highgate Corporate Office. The Administrative Assistant / Receptionist plays a key role as administrative support to the senior leadership in the corporate New York office and is responsible for clerical, administrative, and other duties to assist in the smooth operation of the overall office. This role is at the heart of our organization, creating a warm and inviting front office experience while ensuring seamless daily operations.

Requirements

High school diploma or equivalent would be preferred
Previous administrative, executive assistant, office coordinator, or receptionist experience preferred.
Experience supporting senior leaders or executives is a plus.
Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Excellent verbal and written communication skills.
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
Knowledge of administrative and clerical procedures.
Comfortable using computers and relevant office software applications.
Ability to interact professionally with all levels of employees, executives, guests, and visitors.
Ability to multitask, prioritize, and remain organized in a busy office environment.
Detail-oriented with strong follow-through.
Must maintain a warm, friendly, and professional demeanor at all times.
Must maintain high standards of personal appearance and grooming.
Ability to handle confidential information with discretion.
Demonstrates initiative, professionalism, and a service-focused mindset.

Responsibilities

Answer multi-line telephone system, screen and direct calls in accordance with Highgate Standards.
Greet persons entering organization and direct guests to correct destination
General administrative and clerical support
Provide administrative support to senior leaders and department teams.
Manage calendars, schedule meetings, and coordinate appointments.
Arrange travel, accommodations, meeting logistics, and itineraries as needed.
Notify proper personnel of overnight deliveries
Maintain conference room calendars
Maintain company extension list
Handle confidential information with professionalism and discretion.
Track expenses, process invoices, and assist with basic budget or department reporting as needed.
Maintain files, records, contact lists, and department documents.
Support office operations, including supplies, mail, deliveries, and general administrative needs.
Assist with special projects, events, employee programs, and company initiatives.
Maintain a clean, organized, and welcoming reception, office, and conference room environment.
Perform other duties as assigned.
Proficient in Word, Excel, PowerPoint and Outlook