Administrative Assistant/Receptionist

Ludvik Electric•Phoenix, AZ

20h•Onsite

About The Position

The Receptionist is accountable for managing the company’s lobby area; greeting and directing all visitors; ensuring completion of paperwork, sign-in and security procedures; handling special administrative projects, as well as overflow work from other departments; responsible for answering incoming calls and greeting all guests. She/he will maintain a smooth flow of work in accordance with changing priorities, while coordinating and implementing office procedures and taking ownership of assignments.

Requirements

Manage the company’s lobby area.
Greet and direct all visitors.
Ensure completion of paperwork, sign-in and security procedures.
Handle special administrative projects and overflow work from other departments.
Answer incoming calls and greet all guests.
Maintain a smooth flow of work in accordance with changing priorities.
Coordinate and implement office procedures.
Take ownership of assignments.
Keep the switchboard open and operating from 8:00 a.m. to 5:00 p.m.
Coordinate with relief coverage for breaks.
Greet guests professionally, friendly, and hospitably.
Ensure each visitor signs the Security Guest Sign-In Book.
Announce and direct visitors to the appropriate colleague.
Answer telephones and direct callers to the appropriate associate.
Transfer callers to voice mail when staff is unavailable.
Provide callers with company information such as address, directions, email addresses, fax numbers, and website.
Receive, open, and date stamp incoming mail.
Add accounting stamp and copy all incoming invoices.
Coordinate the pick-up and delivery of express mail services (FedEx, DHL, UPS, etc.).
Assist with clerical duties such as photocopying, mailing, faxing, and filing.
Type correspondence, reports, panel schedules, and transmittals.
Update the Trade Service Book.
Operate general office equipment such as switchboard, printers, calculator, copiers, and scanners.

Responsibilities

Manage the company’s lobby area.
Greet and direct all visitors.
Ensure completion of paperwork, sign-in and security procedures.
Handle special administrative projects and overflow work from other departments.
Answer incoming calls and greet all guests.
Maintain a smooth flow of work in accordance with changing priorities.
Coordinate and implement office procedures.
Take ownership of assignments.
Keep the switchboard open and operating from 8:00 a.m. to 5:00 p.m.
Coordinate with relief coverage for breaks.
Greet guests professionally, friendly, and hospitably.
Ensure each visitor signs the Security Guest Sign-In Book.
Announce and direct visitors to the appropriate colleague.
Answer telephones and direct callers to the appropriate associate.
Transfer callers to voice mail when staff is unavailable.
Provide callers with company information such as address, directions, email addresses, fax numbers, and website.
Receive, open, and date stamp incoming mail.
Add accounting stamp and copy all incoming invoices.
Coordinate the pick-up and delivery of express mail services (FedEx, DHL, UPS, etc.).
Assist with clerical duties such as photocopying, mailing, faxing, and filing.
Type correspondence, reports, panel schedules, and transmittals.
Update the Trade Service Book.
Operate general office equipment such as switchboard, printers, calculator, copiers, and scanners.

Benefits

Competitive Salary
Health, Dental, Vision insurance
Health Savings Account (HSA)
HSA contributions matched up to $3,000 per year for Family
Company paid Short-Term and Long-Term Disability Insurance (with option to buy up)
Company paid Life Insurance (with option to buy up)
401k with contributions matched at 100% up to 3% of your income
2 Employee Assistance Programs
Company vehicle/gas card and cell phone (with some positions)
Very strong Training and Support
Fast Track Advancement Opportunities
Very generous Tuition Reimbursement Program