Administrative Assistant / Receptionist

Investors Management and Marketing Inc•Springfield, MO

8h•$21 - $24•Onsite

About The Position

This role is crucial for maintaining the smooth operation of the front office and ensuring excellent service for both investor clients and rental customers. The Administrative Assistant/Receptionist will be the first point of contact for many individuals, handling inquiries, managing payments, and supporting the staff with various administrative tasks. The company's mission is to provide acceptable returns for investors and safe, comfortable, affordable housing for renters, with a vision to be the most sought-after property management firm through superior service.

Requirements

Excellent communication and people skills.
Professionalism.
Organization and time management skills.
Excellent computer skills.
Proficiency in Microsoft Office (Excel, Word, and Outlook).
Ability to take direction and absorb information quickly.
Ability to work well in a busy environment.
Self-motivated.

Responsibilities

Answering phones and greeting customers.
Transferring calls to the appropriate department or person.
Taking inquiries and messages as needed.
Collecting rent payments, recording, and depositing them into the correct resident accounts.
Scheduling appointments for Leasing Agents.
Assisting staff with filing needs.
Recording resident requests on tenant accounts and submitting work order requests.
Keeping the front office area organized and free of clutter.
Keeping waiting and leasing areas organized and free of clutter.
Keeping office supplies stocked and reporting any ordering needs to the Office Manager.
Other duties as assigned.