Administrative Assistant III - Expansion Region

Bank of America•Boston, MA

3d•$25 - $52•Onsite

About The Position

Bank of America’s Administrative Assistant III provides diverse and confidential administrative support, including extensive calendar management, for executives and management. The role supports administrative tasks, coordinates travel arrangements, processes expenses, gathers and reports information relevant to executives, and responds to incoming mail. It may also involve organizing in-person meetings and off-sites and managing competing objectives, projects, or activities in a responsive and personable manner. The position requires proactive calendar management for multiple executives, handling phone calls and messages with appropriate judgment, and arranging travel, expenses, meetings, and appointments. The assistant also prepares meeting minutes, meeting materials, correspondence, reports, and forms, and communicates with internal and external customers to answer questions, research issues, and resolve problems. The role is a 1st-shift position scheduled for 40 hours per week. Bank of America describes an in-office culture with role-specific flexibility based on responsibilities and business needs. The position is benefits eligible and pays $25.00–$52.34 per hour; offers are based on experience, education, and skill set. It is compensated with base salary and is not incentive eligible.

Requirements

At least 3 years of administrative support experience.
Advanced proficiency in Microsoft Office Suite, including PowerPoint, Word, and Excel.
Experience navigating a matrixed environment to obtain information, provide input, or integrate work as needed.
Meticulous attention to detail and a high standard for data integrity and quality work.
Ability to effectively leverage available resources.
Excellent written and verbal communication skills.
Strong organizational skills, effective time management, and prioritization.
Comfort handling access to confidential records.
Ability to work independently and demonstrate initiative.

Responsibilities

Communicate with executives and line management to gather and convey relevant information.
Answer the manager’s phone line, document accurate messages, and handle calls with appropriate judgment.
Proactively manage multiple executives’ calendars and professionally resolve conflicts.
Arrange and handle details related to travel arrangements, expense reports, meetings, and appointments.
Prepare meeting minutes and related meeting documents using written and oral communication skills.
Prepare correspondence, reports, and forms for leaders.
Interact with internal and external customers to answer questions, research, and resolve problems.
Support administrative tasks, gather and report information relevant to executives, and respond to incoming mail.
Assist with organizing in-person meetings and off-sites, as needed.