Administrative Assistant III

City of Livonia•City of Livonia, MI

About The Position

The City of Livonia is hiring an Administrative Assistant III for the Mayor’s Office. The role requires the knowledge, experience, and skills to interact with government officials, other departments, and the public in a confidential office. The position handles a range of administrative, communications, research, meeting, payroll, purchasing, and office-support activities. The salary range is $58,260.80–$64,771.20 annually. The starting salary is $58,260.80, increasing to $59,155.20 after six months of successful employment and $60,195.20 after one year. The maximum salary is achieved after three successful years. Annual salary adjustments may also occur under collective bargaining agreements. The examination consists of a written test (50%) and an interview (50%). Up to 10 applicants with the highest written-test scores will be invited to interview. Applicants must pass both to be placed on the eligible list. At appointment, applicants must pass a pre-employment medical examination conducted by a physician authorized by the City. Appointees must satisfactorily complete a six-month probationary period before their appointment is considered regular.

Requirements

Be a U.S. citizen or a resident alien with the right to work in the United States.
Have a high school diploma or valid equivalency certificate.
Have at least three years of full-time, paid secretarial or administrative support experience within the last six years; equivalent part-time experience may be substituted.
Have at least three years of work experience using Microsoft Word and Outlook.
Pass the written test and interview to be placed on the eligible list.
Pass a pre-employment medical examination conducted by a physician authorized by the City of Livonia.
Complete a six-month probationary period satisfactorily.

Responsibilities

Prepare and process electronic agenda items through Electronic Information Transmittal.
Compose and type letters, memos, official commendations, proclamations, reports, and other written materials for the Mayor.
Assist the Mayor with community service projects.
Conduct research.
Handle citizen inquiries and concerns in person or by telephone, including necessary follow-up.
Schedule Personnel Review Committee meetings and administer related paperwork.
Reserve rooms and arrange setup for Leadership Staff Meetings and other meetings and activities.
Oversee the petty cash account.
Prepare payroll and process purchase orders.
Oversee or arrange maintenance of office equipment.
Perform other related duties as necessary or assigned.