Administrative Assistant III - Expansion Region

Bank of America • Duluth, MN

2d • Onsite

About The Position

At Bank of America, this role supports the company’s purpose of helping make financial lives better and its commitment to Responsible Growth, an inclusive workplace, teammate well-being, and an in-office culture that supports collaboration, engagement, and career development. The company provides role-specific flexibility based on responsibilities and business needs.

The Administrative Assistant III provides diverse, confidential administrative support, including extensive calendar management, for executives and management. The role may also assist with organizing in-person meetings and off-sites and requires managing competing objectives, projects, and activities in a responsive and personable manner. The position is based at one of the listed locations in Boston, Massachusetts; Portland, Maine; or Columbus, Ohio.

Requirements

• At least 3 years of administrative support experience.
• Advanced proficiency with Microsoft Office Suite, including PowerPoint, Word, and Excel.
• Experience navigating a matrixed environment to obtain information, provide input, or integrate work.
• Meticulous attention to detail and high standards for data integrity and work quality.
• Ability to leverage available resources effectively.
• Excellent written and verbal communication skills.
• Strong organizational skills, time management, and prioritization.
• Comfort handling access to confidential records.
• Ability to work independently and be a self-starter.

Responsibilities

• Communicate with executives and line management to gather and convey relevant information.
• Answer a manager’s phone line, document accurate messages, and handle calls with appropriate judgment.
• Proactively manage multiple executives’ calendars and professionally resolve scheduling conflicts.
• Arrange and manage details related to travel, expense reports, meetings, and appointments.
• Prepare meeting minutes and related documents.
• Prepare correspondence, reports, and forms for leaders; interact with internal and/or external customers to answer questions, research issues, and resolve problems.
• Support management with administrative tasks, gather and report information relevant to executives, and respond to incoming mail.
• Assist with organizing in-person meetings and off-sites, as needed.

Benefits

• Benefits eligibility.
• Access to paid time off.
• Resources and support for employees.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed