Administrative Assistant III - Houston - SCTX Region

Bank of America•Houston, TX

1d•Onsite

About The Position

At Bank of America, the Administrative Assistant III provides diverse and confidential administrative support, including extensive calendar management. The role supports management with administrative tasks, coordinates travel arrangements, processes expenses, gathers and reports information relevant to executives, and responds to incoming mail. The position may also assist with organizing in-person meetings and off-sites and manage competing objectives, projects, or activities in a responsive and personable manner. Bank of America describes an in-office culture intended to support collaboration, engagement, and career development, with flexibility based on role-specific responsibilities and business needs. The role is first shift and scheduled for 40 hours per week.

Requirements

At least 3 years of administrative support experience.
Advanced proficiency with Microsoft Office Suite, including PowerPoint, Word, and Excel.
Experience navigating a matrixed environment to gather information, provide input, or integrate work as needed.
Meticulous attention to detail and a high standard for data integrity and quality work.
Ability to effectively leverage available resources.
Excellent written and verbal communication skills.
Strong organizational skills, effective time management, and prioritization.
Comfort handling access to confidential records.
Ability to work independently and take initiative.
High School Diploma, GED, secondary school education, or equivalent.

Responsibilities

Communicates with executives and line management to gather and convey relevant information.
Answers a manager’s phone line, documents accurate messages, and handles calls with appropriate judgment.
Proactively manages the calendars of multiple executives and professionally resolves conflicts.
Arranges and handles details related to travel, expense reports, meetings, and appointments.
Prepares meeting minutes and related documents using written and oral communication skills.
Prepares correspondence, reports, and forms for leaders; interacts with internal and/or external customers to answer questions, research issues, and resolve problems.
May assist with organizing in-person meetings and off-sites and managing competing objectives, projects, or activities.