Administrative Assistant III

American Red Cross • Rochester, NY

1d

About The Position

The American Red Cross is seeking an Administrative Assistant to support its leadership team in the Liverpool, New York office. The role provides administrative coordination and assistance, including preparing and maintaining documents and records, supporting organizational services and budget tracking, handling routine inquiries, and coordinating calendars, meetings, events, and travel. Occasional travel between the Liverpool, Albany, and West Henrietta facilities may be required.

Requirements

• High school diploma or equivalent required.
• Five years of related experience required.
• Good verbal and written communication skills.
• High level of computer proficiency, including knowledge of document, spreadsheet, database, and presentation applications.

Nice To Haves

• Ability to prepare and edit complex documents is preferred.

Responsibilities

• Prepare and maintain memos, records, reports, data, and correspondence for staff signature; review correspondence for consistency with corporate policies and practices; and may assist in developing presentations.
• Perform general administrative duties, including maintaining and collecting data; coordinating organizational services such as purchasing, supplies, catering, and copying or printing; coordinating unit mail and communication flow; and assisting with expenditure tracking and budget preparation.
• Screen telephone and office callers, resolve routine inquiries, answer routine requests, and direct other requests to a supervisor, appropriate staff member, or another office.
• Schedule and maintain calendars for appointments, meetings, events, program initiatives, and travel itineraries.

Benefits

• Medical, dental, and vision plans
• Health Spending Accounts and Flexible Spending Accounts
• Paid time off starting at 15 days a year, based on job type and tenure
• 11 paid holidays: six core holidays and five floating holidays
• 401(k) with up to 6% match
• Paid family leave
• Employee assistance
• Short- and long-term disability insurance
• Service awards and recognition

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED