Administrative Assistant III

BHS • Richmond, KY

3d

About The Position

Under the direction of the Executive Assistant, the Administrative Assistant III serves as receptionist for visitors to the administrative offices and provides secretarial and administrative support to vice presidents. The Administrative Assistant and Executive Assistant work collaboratively and cover each other’s duties during absences. The position reports directly to the Executive Assistant. Duties may change, and leadership may assign additional responsibilities to meet business, customer, or patient needs.

The role includes greeting and assisting visitors, staff, and others in person and by telephone; directing visitors to appropriate hospital locations; and performing confidential secretarial work such as word processing, database management, record keeping, photocopying, and filing. The assistant also classifies and files correspondence and records, arranges meetings and appointments, schedules interviews, and makes logistical arrangements for meetings, including reserving rooms, arranging refreshments, sending notices, and setting up and operating audiovisual equipment as needed.

Requirements

• High school diploma or equivalent.
• Three to five years of high-level administrative assistant experience.
• Competence in multiple computer applications, such as Word, Excel, and PowerPoint.
• Experience with office equipment such as copiers and scanners.

Nice To Haves

• College degree preferred; an associate degree in secretarial sciences is specified.

Responsibilities

• Greet and assist visitors, staff, and others in person or by telephone in a prompt, friendly, and professional manner.
• Determine visitors’ needs and direct or assist them to appropriate hospital locations.
• Perform confidential secretarial tasks, including word processing, database management, record keeping, photocopying, and filing.
• Classify, sort, and file correspondence, records, and other documents as requested.
• Arrange meetings and conferences, schedule interviews and appointments, and perform related support duties for vice presidents.
• Coordinate meeting logistics, including reserving conference rooms, arranging refreshments, sending notices, and setting up and operating audiovisual equipment as needed.
• Collaborate with the Executive Assistant and fulfill that position’s duties during their absence.

Benefits

• Health insurance
• Vision insurance
• Dental insurance
• Pet insurance
• Life insurance
• Short- and long-term disability coverage
• Identity theft protection
• Tuition reimbursement up to $6,000 annually
• Company-paid maternity and paternity leave
• Five days of paid time off available upon hire
• Bereavement leave, including for pets
• PTO sell-back program
• Compassionate leave-sharing program (PTO donation)
• Employee Support Fund for employees needing emergency financial support
• Retirement plan with company match

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED