ADMINISTRATIVE ASSISTANT III

Arizona Department of Administration • DOUGLAS, KS

2d • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry is hiring an organized and proactive Administrative Assistant III for the Arizona State Prison Complex (ASPC) in Douglas, Arizona. The role completes special projects requested by the Deputy Warden, Associate Deputy Warden, or Administrator; researches and responds to public inquiries; drafts letters for the Deputy Warden’s signature; coordinates special events and meetings; and coordinates employee recognition. The position also manages the unit budget, tracks disciplinary actions, conducts capital equipment inventories, supervises subordinate staff, and drives on State business. Salary is $38,400.00, Grade 17. Employment is contingent on passing a background investigation and drug test. Employees must take a tuberculosis test during New Employee Orientation and annually thereafter. Employees driving on State business must meet applicable license, training, driving-record, and insurance requirements. Newly hired State employees must successfully complete E-Verify.

Requirements

• Knowledge of principles and practices of administration and management, agency/program rules, regulations and operating procedures, accounting and budgeting, departmental policy and procedures, management and supervision, and MS Office Suite.
• Skill in oral and written communication, maintaining interpersonal relationships, organization, project management, and composing correspondence.
• Ability to plan, analyze, and coordinate activities and establish priorities; develop effective operating procedures; assess situations and make sound decisions; interpret policies and procedures; and work in a prison environment.
• Working knowledge of computer programs, including MS Word, Excel, and Outlook.
• Three years of responsible administrative experience reporting to a Manager or Administrator position.
• Pass a background investigation and drug test.
• Take a tuberculosis test during New Employee Orientation and annually thereafter.
• For driving on State business: possess and retain a current, valid class-appropriate driver’s license, complete required training, pass required license-record checks, and maintain an acceptable driving record; personally owned vehicles used for State business must carry required liability insurance.
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Responsibilities

• Research and compile reports, letters, inquiries, and policy updates.
• Manage the unit budget, including purchases and tracking expenditures.
• Track disciplinary actions and prepare final outcomes and documents.
• Complete projects as assigned.
• Coordinate special event fundraisers.
• Conduct capital equipment inventory.
• Supervise subordinate staff.
• Drive on State business.
• Perform other duties appropriate to the assignment.
• Research and respond to public inquiries.
• Draft letters for the Deputy Warden’s signature.
• Coordinate special events, meetings, and employee recognition.

Benefits

• Vacation and sick days with 10 paid holidays per year.
• Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program).
• Medical, dental, life, short-term disability, and long-term disability insurance options.
• Retirement program through the Arizona State Retirement System; enrollment eligibility becomes effective after 27 weeks of employment.
• Optional deferred compensation plans and credit union membership.
• Wellness program.
• Incentivized commuter club and public transportation subsidy program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed