Administrative Assistant II- Service Division

Edward Jones

7d•Hybrid

About The Position

The Administrative Assistant II supports the General Partner of Service and Managing Directors, helping ensure seamless leadership operations and support for business priorities. This highly visible role calls for sound judgment, discretion, attention to detail, and a strong service mindset. The assistant manages complex schedules, coordinates meetings and events, and supports leadership with professionalism in a fast-paced environment. The role also supports communications and administrative processes that promote alignment and engagement across the Service organization. Candidates living within commuting distance of the Tempe, Arizona, or St. Louis, Missouri, home office locations are expected to work in the office four days per week.

Requirements

High school diploma or equivalent.
5–8 years of related experience.
Strong organizational skills, including the ability to set priorities and handle multiple tasks.
Self-motivated, with the ability to work independently.
Good verbal and written communication skills.
High degree of customer service experience.
Advanced proficiency in Microsoft Outlook, Word, OneNote, Excel, PowerPoint, SharePoint, and Adobe Professional.
Ability to complete work with limited supervision.
Proven ability to handle confidential information with discretion.

Responsibilities

Provide administrative support to the General Partner of Service and Managing Directors, including day-to-day leadership priorities and business operations.
Manage complex calendars, coordinate meetings, and proactively resolve scheduling conflicts.
Coordinate domestic and international travel, including itineraries, accommodations, transportation, and travel-related changes.
Prepare meeting materials, agendas, presentations, and supporting documentation for leadership meetings and business reviews.
Submit, reconcile, and track expense reports, ensuring company-policy compliance and appropriate documentation.
Assist with budget tracking, reporting, and other administrative financial activities as needed.
Support the development and distribution of divisional communications, leadership updates, announcements, and presentations.
Coordinate communication activities and administrative processes that promote alignment and engagement across the Service organization.

Benefits

Medical and prescription drug coverage
Dental coverage
Vision coverage
Voluntary benefits, including accident, hospital indemnity, and critical illness coverage
Short- and long-term disability coverage
Basic life and basic AD&D coverage
401(k) retirement plan
Health savings account
Flexible spending account
Ten paid holidays
15 days of vacation for new associates beginning on January 1 of each year
Sick time
Personal days
Paid day for volunteerism
Potential eligibility for bonuses and profit sharing
Employee Assistance Program