Administrative Assistant I – Mail Receiving Services

Kilgore College • Kilgore, TX

10d • Onsite

About The Position

This is a full-time, twelve-month position with Kilgore College. The role handles incoming purchases and freight distribution, and acquires, sorts, and delivers packages and mail to college departments. It also assists with capital asset and departmental financial records, fixed-asset inventory tagging, and promotional inventory management. The position works across office and warehouse settings and uses vehicles and material-handling equipment. Compensation is $31,378 annually under the college’s established pay grade structure; the salary is non-negotiable. The position is located in Kilgore, Texas, and requires employees to be physically present at a Kilgore or Longview campus.

Requirements

• High school diploma or equivalent.
• Current forklift certification, or ability to obtain certification within two months of employment.
• Proficiency with Microsoft Office applications.
• Multitasking skills.
• Mobile-device experience.
• Ability to lift and/or move 20-pound items regularly and occasionally heavier items; the posting states up to “70 50 pounds.”
• Ability to collect and deliver mail outdoors in varying weather, walking and/or driving the route.

Responsibilities

• Ship, receive, and deliver freight and USPS mail, processing documents that confirm receipt.
• Ask for assistance when deliveries require multiple people to unload, move, or manage items.
• Maintain an organized filing system of receiving copies; compare deliveries with those copies and record discrepancies.
• Prepare receiving copies, document delivery problems, and forward copies for payment.
• Work with Purchasing to resolve receipt discrepancies and damaged goods.
• Enter orders into the Package Tracking system and serve as a subject expert on that system.
• Assist in identifying and recording fixed-asset inventory, attaching inventory tags, and completing and forwarding inventory paperwork.
• Deliver hazardous-materials sheets to the Facilities department.
• Receive and scan white mail and packages.
• Operate a forklift or hand truck to move shipments between receiving platforms, storage, and work areas; maintain and operate department vehicles.
• Maintain copy-paper inventory and provide monthly reports.
• Inspect incoming orders, determine whether goods arrived in satisfactory condition, and route orders to the proper department.
• Operate a mail vehicle to pick up and transport bulk mail.
• Schedule preventative maintenance for vehicles used in receiving services.
• Operate mail-sorting machinery; load and unload machines; transfer information from source documents to a computer; input forms and data using required software.
• Collect and deliver mail in all kinds of weather, walking and/or driving the route.
• Provide resources for safe unit operation and support workplace safety.
• Perform other duties as assigned.

Benefits

• 36-hour work week.
• Paid leave time.
• Health, life, and income-protection insurance.
• Retirement program through the Teacher Retirement System.
• Free use of the college’s recreational and fitness facilities for full-time employees.
• Eligibility for Public Student Loan Forgiveness after 10 years of service for full-time employees.
• Tuition scholarships for the employee and dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED