Receiving Administrative Assistant

Chadwell Supply • Zionsville, IN

3d • $19 - $19

About The Position

The Receiving Administrative Assistant facilitates coordination among the branch, corporate offices, vendors, freight companies, receiving clerks, the DC Manager, and other members of management. The role supports receiving operations and related administrative processes, including documentation, communications, reports, purchase orders, and sales orders.

Requirements

• Basic computer literacy and experience.
• High school diploma, GED, or specified equivalent education such as an associate or bachelor's degree.
• High proficiency with Microsoft Word, Excel, and Outlook.
• Excellent problem-solving skills and the ability to multitask.
• Basic literacy skills.
• Ability to learn new computer software systems and adapt to a changing work environment.
• Ability to communicate effectively and courteously by telephone.
• Ability to sit for extended periods.

Responsibilities

• Treat customers and vendors in a friendly and courteous manner.
• Coordinate with the supervisor and colleagues and remain flexible in performing related job functions.
• File important daily documents, including sales orders, receiving documents, purchase orders, packing lists, hazardous shipping papers, and safety meeting records.
• Answer calls from sales personnel, customers, branch personnel, and corporate employees.
• Assist with computer processes in company operating systems, including Great Plains and SalesPad.
• Maintain files for receiving documents.
• Create and process miscellaneous reports for management.
• Assist with the receiving process and print local purchase orders.
• Create sales orders and backorders from completed receiving.
• Assist with telecommunications for incoming calls.
• Process and assist with inbound and outbound fax transmissions.
• Process completed paperwork.
• Scan and attach receiving paperwork to the corresponding purchase orders.
• Contact vendors regarding missing packing lists and discrepancies.
• Schedule vendor and container shipments.
• Process special orders once received.
• Document the daily lines received by each receiving clerk.
• Quality-check receivers against packing lists before receiving.

Benefits

• Medical, dental, and vision insurance.
• Life insurance and disability coverage.
• 401(k).
• 104 hours of paid time off accrual.
• Paid holidays off.
• Employee discount program.
• Long-term career opportunities.
• Performance-based bonuses.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED