Administrative Assistant - Construction

Mead & Hunt • Tampa, FL

2d • Onsite

About The Position

Mead & Hunt, a nationally recognized professional services consulting firm, has an exciting opportunity for a highly motivated administrative assistant to work with our construction inspectors and project managers. This position is expected to work in the Tampa office. A valid driver’s license and some travel will be required.

Requirements

• An associate degree (or higher) in a business administration, English, communication, or related field and at least two (2) years of relevant office experience OR If no degree, must have at least four (4) years of relevant office experience.
• Strong communication and organizational skills
• Self-motivated
• Can work well both independently and as part of a team

Nice To Haves

• Experience with construction projects and/or staff
• Preparing project status reports or other project related communications
• QA/QC for reports, correspondence, contracts, etc.
• Providing support to project managers
• Assisting with meetings (note taking, meeting minutes, etc.)

Responsibilities

• Prepares correspondence, reports, proposals, contracts, meeting agendas/summaries, etc.
• Assisting project managers with project setup and RFIs
• Enforcing corporate style standards
• Maintain project and office data files
• Assists in preparing project status and financial reports
• Assist with data entry
• Assists project managers with project billing and collection
• Maintaining schedules, meetings, and travel for staff as needed
• Assist with production efforts, such as printing and quality control

Benefits

• medical, dental, and vision insurance
• paid time off
• paid sick leave
• parental leave
• a 401K plan with a generous company match
• life and disability insurance
• an employee assistance program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree