Administrative Assistant 2 (PCN 068294)

State of Alaska•Juneau, AK

1d•Onsite

About The Position

This Individual Position is Exempt from the Hiring Freeze. Qualified Applicants are Encouraged To Apply. Effective July 1, 2026 the wage for this position increased by 3%. The wage listed in this job posting reflects the increase. Welcome to the Department of Health. We’d be delighted to have you join our team. If you envision yourself in this role and are ready to start an exciting career with us, apply today. This Position Is Open To Alaskan Residents Only. Please check out the residency definition to determine if you qualify. We invite you to watch our "Welcome to DPA" video here: https://vimeo.com/1023052645?share=copy What you will be doing: You will provide administrative support for the Division of Public Assistance (DPA), primarily focused on Juneau-based Director’s office, extending to statewide work as requested. You will work closely with the Administrative Services Unit within the Director’s Office to ensure compliance with policies, procedures, regulations and best practices as directed by DPA leadership.

Requirements

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)
One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Three (3) professional references, whom we may contact by phone, are required. One (1) of these references must be your current or most recent supervisor, if not already provided in the application.
A copy of academic transcripts (unofficial is okay; please ensure that the institution name/URL is listed on the transcripts) is used to support that you meet the minimum qualifications competencies if not already provided in the application.
If education is completed in a foreign college or university, it may be used to meet the above requirements, if applicable. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.
When using work experience not documented in your application, please provide the employer's name, job title, employment dates, and whether you worked full-time or part-time
Applications will be reviewed to determine if the responses are supported and if minimum qualifications are met
Work experience needed to meet the minimum qualifications must be documented in the application
If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment
A resume will not be used to determine that minimum qualifications have been met for the position you are applying for.
If you have currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level
Ensure your time and any subsequent flex promotion(s) are documented as a separate position
This is required as minimum qualifications require experience at a particular level in which the lower level may not be considered
If this information is not accurately reflected in your application, this may cause the processing of your application for consideration to be delayed.
Attaching a resume or curriculum vitae is not an alternative to filling out the application. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
The State of Alaska does not provide VISA Employer sponsorships.

Nice To Haves

Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.

Responsibilities

Provide administrative support for the Division of Public Assistance (DPA), primarily focused on Juneau-based Director’s office, extending to statewide work as requested.
Work closely with the Administrative Services Unit within the Director’s Office to ensure compliance with policies, procedures, regulations and best practices as directed by DPA leadership.