Administrative Assistant 1

Lansing Board of Water & Light • Lansing, MI

1d • Onsite

About The Position

The Administrative Assistant 1 performs clerical functions such as recordkeeping, data entry, report generation, filing, supply ordering, office machine operation, and visitor and meeting-room coordination. The role also supports departmental transactions, document management, records retention, and purchasing-card reconciliation. The position works in a normal office environment and may require travel between work locations. Employees must follow BWL safety requirements and wear required personal protective equipment.

Requirements

• High-school diploma or equivalent.
• Ability to communicate understandably and legibly by phone and in writing.
• Ability to multitask.
• Basic knowledge of clerical functions and computer skills, including proficiency in Microsoft Word and Excel.
• Exposure to and ability to use the Internet.
• Must pass standardized testing covering basic clerical functions.
• Must maintain confidentiality, punctuality, and attendance.
• Valid driver’s license with an acceptable driving record.

Responsibilities

• Answer telephone and radio communications; provide information, take messages, and transfer calls as appropriate.
• Open and route incoming mail and answer routine correspondence.
• Maintain calendars and coordinate conferences, meetings, and appointments.
• Greet and welcome visitors, determine the nature of their business, and escort them to the appropriate person.
• Prepare meeting rooms.
• Compile and maintain lists, records, meeting minutes, and statistical reports.
• Order and distribute supplies.
• Operate office equipment, including photocopiers, scanners, and fax machines.
• Proofread records, documents, reports, and files.
• Complete SAP transactions, including purchase requests, contract releases, and MIGOs; may enter time for departmental employees.
• Complete and submit check requests.
• Manage office documents, including supporting the BWL document management program and records retention policy.
• Conduct P-Card reconciliation and tracking.
• Perform other departmental tasks as assigned.
• Follow the BWL Safety Manual, wear required personal protective equipment, and attend safety or skills training as required.

Benefits

• Competitive wages and employee development and professional growth opportunities.
• Vacation, free choice leave, sick leave, parental leave, and 11 paid holidays.
• Medical, prescription, dental, life insurance, long-term disability, and employee assistance program.
• Voluntary vision, supplemental and dependent life insurance, flexible spending, AFLAC options, LifeLock anti-theft, long-term care, tuition reimbursement, and a home purchase plan offering a forgivable $5,000 loan for purchasing a home in Lansing.
• Retirement programs, including a 401(a) Defined Contribution Plan with company contributions up to 9.5% of base salary for BU positions and up to 13% for NBU positions, and 457 Deferred Compensation matching up to $2,500 per year.
• Post-retirement benefits at the respective level of coverage, co-pays, and healthcare premiums as active employees.
• Two on-site fitness centers open 24/7, a work-life balance program, and free parking.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED