Administrative Assistant CSS 1

GAI Consultants • Albany, NY

6d

About The Position

The Administrative Assistant – CSS 1 supports Construction Managers and project teams throughout all phases of construction inspection projects, from pre-construction through final closeout. The role provides administrative, organizational, and compliance support for projects such as highways, roundabouts, traffic signals, and bridges. The successful candidate is detail-oriented, professional, and comfortable working in a fast-paced, team-driven environment.

Requirements

• High school diploma.
• Valid driver's license.
• Excellent customer service skills and ability to build solid working relationships.
• Ability to collaborate with multiple Construction Managers and cross-functional project teams.
• Organization and time-management skills.
• Attention to detail.
• Reliability and follow-through.
• Proficiency in MS Office and strong computer skills.

Nice To Haves

• Associate’s degree in business administration or a related field.
• Experience supporting construction, engineering, or inspection projects.

Responsibilities

• Type, format, and organize project documents, reports, specifications, and correspondence.
• Create and maintain paper and electronic files.
• Order insurance and monitor insurance certificates, including expiration dates.
• Create, maintain, and distribute project-specific Health and Safety Plans.
• Apply company quality assurance guidelines and procedures for project document management to ensure accurate and consistent document management.
• Assist with scheduling, meeting preparation, and presentation materials.
• Exhibit professionalism with clients.
• Work with multiple Project Managers and project teams as needed.
• Assist with project guides, project reviews, project invoices, and expense reports as needed.
• Support Construction Managers with day-to-day project coordination tasks.
• Perform additional administrative tasks as assigned to support project and company needs.

Benefits

• Competitive, market-based compensation.
• Performance-driven recognition and development bonuses.
• Medical, dental, and vision plans.
• Company-paid short-term and long-term disability.
• Company-paid life insurance.
• Employee Assistance Program and wellness resources.
• Generous paid time off and 7 paid holidays.
• One additional floating holiday.
• Paid maternity, paternity, and adoption leave.
• 401(k) with company match.
• Tuition reimbursement.
• Support and rewards for professional development and certifications.
• Employee discounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED