Administrative Assistant CSS 1
About The Position
The Administrative Assistant – CSS 1 supports Construction Managers and project teams throughout all phases of construction inspection projects, from pre-construction through final closeout. The role provides administrative, organizational, and compliance support for projects such as highways, roundabouts, traffic signals, and bridges. The ideal candidate is detail-oriented, professional, and comfortable working in a fast-paced, team-driven environment. The position assists with document management, insurance certificates, project-specific Health and Safety Plans, scheduling, meeting preparation, presentations, project coordination, reviews, invoices, and expense reports. It works with multiple Project Managers and project teams and performs additional administrative tasks as assigned.
Requirements
- Excellent customer service skills and ability to build solid working relationships.
- Ability to collaborate with multiple Construction Managers and cross-functional project teams.
- Organization and time-management skills.
- Attention to detail.
- Reliability and follow-through.
- Proficiency in MS Office and strong computer skills.
- High school diploma.
- Driver’s license.
Nice To Haves
- Associate’s degree in business administration or a related field.
- Experience supporting construction, engineering, or inspection projects.
Responsibilities
- Type, format, and organize project documents, reports, specifications, and correspondence.
- Create and maintain paper and electronic files.
- Order insurance and monitor insurance certificates, including expiration dates.
- Create, maintain, and distribute project-specific Health and Safety Plans.
- Apply company quality assurance guidelines and procedures for project document management to ensure accurate and consistent document management.
- Assist with scheduling, meeting preparation, and presentation materials.
- Maintain professionalism with clients.
- Work with multiple Project Managers and project teams as needed.
- Assist with project guides, project reviews, project invoices, and expense reports as needed.
- Support Construction Managers with day-to-day project coordination tasks.
- Perform additional administrative tasks as assigned to support project and company needs.
Benefits
- Medical, dental, and vision plans.
- Company-paid short-term and long-term disability.
- Company-paid life insurance.
- Employee Assistance Program and wellness resources.
- Generous paid time off and 7 paid holidays.
- Additional floating holiday.
- Paid maternity, paternity, and adoption leave.
- 401(k) with company match.
- Tuition reimbursement.
- Support and rewards for professional development and certifications.
- Market-based, competitive compensation.
- Performance-driven recognition and development bonuses.
- Employee discounts.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
