Administrative Analyst/Specialist Exempt I

California State University, Long Beach•Long Beach, CA

8d•$5,274 - $7,684•Onsite

About The Position

The College of Natural Sciences and Mathematics (CNSM) Facilities Coordinator is a full-time, temporary position in the CNSM Dean’s Office. The coordinator reports to and works closely with the Associate Dean for Research, Facilities, and Graduate Studies, serving as the college’s primary liaison to Beach Building Services (BBS) and Physical Planning and Facilities Management (PPFM). The role coordinates, plans, and oversees facilities-related operations, projects, and communications across the college, supporting research and teaching infrastructure and coordinating emergency responses. The position requires excellent oral, written, and interpersonal communication skills; facility-related problem-solving; and the ability to manage multiple time-sensitive tasks without close supervision. The coordinator must communicate with a culturally and ethnically diverse campus community and follow university policies and guidelines, including those concerning safety, civility, information security, and nondiscrimination. The appointment is 1.0 time-base (40 hours per week), temporary for one year, with no permanent status granted; temporary assignments may end earlier. The hiring range is $5,274–$6,303 per month, and the CSU classification range is $5,274–$7,684 per month. Salary placement depends on education, experience, qualifications, internal equity, and the hiring department’s fiscal resources. Employees appointed at least half-time for more than six months and one day may be eligible for benefits, with eligibility and offerings varying by appointment type, classification, and applicable agreement.

Requirements

Equivalent to a bachelor’s degree in a related field.
Three years of related experience.
Excellent oral, written, and interpersonal communication skills.
Ability to apply problem-solving techniques and processes to facilities matters.
Ability to handle multiple tasks in a time-sensitive manner without close supervision.
Ability to communicate with an ethnically and culturally diverse campus community.
Ability to follow university policies, procedures, and guidelines, including safety, civility, information security, and nondiscrimination requirements.
Satisfactory completion of a required background check.
Must reside in California upon date of hire.

Nice To Haves

Equivalent to three years of progressively responsible journey-level experience in facility operations involving laboratory, scientific, and technical equipment.
Valid California driver’s license.

Responsibilities

Independently prioritize and coordinate routine facility operations, maintenance requests, and work orders, using judgment to resolve operational issues efficiently.
Coordinate and assist faculty and staff with large equipment and supply deliveries to teaching and research laboratories.
Serve as the primary point of contact for CNSM facilities-related inquiries from departments, faculty, and staff, and act as the college’s liaison to BBS/PPFM.
Assist faculty with emergencies, including after-hours incidents such as freezer failures that could affect samples, reagents, and stocks.
Schedule, coordinate, and oversee the tri-annual CNSM junk and surplus pickup by BBS.
Manage the CNSM poster board rental system, including scheduling, tracking usage, and invoicing renting units.
Coordinate, plan, and oversee facilities-related operations, projects, and communications across the college.
Support research and teaching infrastructure needs and coordinate emergency response.

Benefits

Up to 24 vacation days per year, depending on employee group and/or length of service.
14 paid holidays.
12 sick days annually with unlimited accrual.
Medical, dental, and vision plans.
Participation in the CalPERS defined benefit plan and voluntary savings options such as 403(b), 401(k), and 457 plans.
Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
Employee Assistance Program with confidential counseling and support services for employees and their families.
Wellness programs.
Professional development opportunities.
Insurance options including life, disability, and pet insurance.