Administrative Analyst/Specialist Exempt I

The Beach•Long Beach, CA

7d•Onsite

About The Position

The College of Natural Sciences and Mathematics (CNSM) Facilities Coordinator is a full-time, temporary position in the CNSM Dean’s Office. The coordinator reports to and works closely with the Associate Dean for Research, Facilities, and Graduate Studies. The role serves as the college’s primary liaison to Beach Building Services (BBS) and Physical Planning and Facilities Management (PPFM), coordinating, planning, and overseeing facilities operations, projects, and communications across CNSM. The position supports research and teaching infrastructure, coordinates emergency responses, and provides centralized communication between CNSM departments and campus facilities units. The appointment is for one year, with no permanent status granted, and temporary assignments may expire earlier. The position has a 1.0 time-base (40 hours per week). Salary placement depends on education, experience, qualifications, internal equity, and departmental resources. The hiring range is $5,274–$6,303 per month; the CSU classification range is $5,274–$7,684 per month. Employees appointed at least half-time (.50 FTE) for more than six months and one day may be eligible for benefits, which vary by appointment type, classification, and applicable collective bargaining agreement. Potential benefits include paid time off, medical, dental, and vision coverage, CalPERS retirement and voluntary savings plans, tuition fee waivers, an Employee Assistance Program, wellness and professional development programs, and life, disability, and pet insurance. The employee must reside in California upon the date of hire.

Requirements

Equivalent to a bachelor's degree in a related field.
Three years of related experience.
Excellent oral, written, and interpersonal communication skills.
Ability to apply problem-solving techniques and processes to facilities matters.
Ability to handle multiple tasks in a time-sensitive manner without close supervision.
Ability to communicate with an ethnically and culturally diverse campus community.
Ability to follow university policies, procedures, and guidelines, including those concerning safety, civility, information security, and nondiscrimination.
Ability to contribute to a positive university experience for students and support the university’s vision of excellence.

Nice To Haves

Equivalent to three years of progressively responsible journey-level experience in facility operations involving laboratory, scientific, and technical equipment.
Valid California driver’s license.

Responsibilities

Prioritize and coordinate routine facilities operations, maintenance requests, and work orders, using judgment to resolve operational issues.
Coordinate and assist faculty and staff with large equipment and supply deliveries to teaching and research laboratories.
Serve as the primary contact for CNSM facilities-related inquiries from departments, faculty, and staff, and liaise with BBS and PPFM.
Assist faculty with emergencies, including daytime or after-hours incidents such as freezer failures that threaten samples, reagents, and stocks.
Schedule, coordinate, and oversee the tri-annual CNSM junk and surplus pickup by BBS.
Manage the CNSM poster board rental system, including scheduling, tracking usage, and invoicing renting units.

Benefits

Up to 24 vacation days per year, depending on employee group and/or length of service.
14 paid holidays.
12 sick days annually with unlimited accrual.
Medical, dental, and vision plan options.
Participation in the CalPERS defined benefit plan and voluntary 403(b), 401(k), and 457 savings options.
Tuition fee waiver programs for eligible employees; dependent eligibility varies.
Employee Assistance Program with confidential counseling and support services for employees and their families.
Wellness programs.
Professional development opportunities.
Life, disability, and pet insurance options.