Oral and Public History Analyst (Administrative Analyst/Specialist Non-Exempt)

CSU Careers•Fullerton, CA

About The Position

The Oral and Public History Analyst supports faculty, staff, and visitors at the Lawrence de Graaf Center for Oral and Public History (COPH) and oversees the Center’s administrative staff and day-to-day operations. Under the direction of the COPH Director, the Analyst serves as the primary contact for the Center’s budget and financial records, and leads planning and execution of events and fundraisers, including assisting with commencement. The role maintains financial records, orders supplies and equipment, processes check requests and purchase orders, supports invoice processing, makes deposits, reconciles procurement cards, and processes travel requests and reimbursements. The Analyst provides project estimates and collects payments for COPH services, maintains the Center’s website and social media presence, and leads editing and posting of its monthly podcast. The role also edits and audit-checks transcribed interviews, indexes and annotates bibliographies, writes interview summaries, and coordinates the layout and content of the Center’s biennial report. The Analyst serves as backup for Binding Services, assists patrons with archival materials and recording equipment, and provides archival and research assistance. The role also supports the Director and other key personnel, including processing student assistant hiring and reviewing timesheets, and serves as the primary Department IT Coordinator. Other duties may be assigned.

Requirements

Bachelor’s degree from an accredited four-year college or university and/or equivalent training and administrative work experience involving the study, analysis, evaluation, development, or improvement of administrative policies, procedures, practices, or programs.
Working knowledge of general practices, programs, or the applicable administrative specialty.
Basic knowledge of and ability to apply fundamental concepts.
Working knowledge of budget policies and procedures.
Ability to learn, interpret, and apply policies and procedures relating to and impacting the applicable program, organizational unit, or administrative specialty.
Knowledge of and ability to apply basic research and statistical analysis methods and procedures.
Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
Ability to make independent decisions, exercise sound judgment, handle multiple priorities, and organize and plan work assignments.
Ability to compile, write, and present reports related to a program or administrative specialty.
Demonstrated ability to establish and maintain cooperative working relationships.
Satisfactory completion of a required background check, including a criminal records check.

Nice To Haves

Bachelor’s degree from an accredited four-year college or university in a field incorporating oral or public history methods or archiving.
Experience working with library or archive materials.
Experience with newsletters or simple publishing using common software.
Experience with basic bookkeeping, including processing purchase orders and balancing monthly statements.

Responsibilities

Support faculty, staff, and visitors at the Center for Oral and Public History.
Oversee and lead administrative staff in day-to-day operations.
Plan and execute COPH events and fundraisers, including assisting with commencement.
Serve as the primary contact for the Center’s budget and financial records under the direction of the Director.
Maintain financial records and order supplies and equipment.
Process check requests and purchase orders; support invoice processing, deposits, procurement card reconciliations, and travel requests and reimbursements.
Provide estimates for oral history projects and collect payments for COPH services under the Director’s direction.
Maintain and strategize the COPH website and social media presence, including selecting projects and narrators to highlight.
Lead editing and posting of the monthly podcast.
Edit and audit-check transcribed interviews, index materials, annotate bibliographies, and write interview summaries.
Coordinate information and layout for the COPH biennial report using common software such as Microsoft Publisher or Adobe InDesign.
Serve as backup for Binding Services under direction.
Assist patrons with archival materials and recording equipment, and provide archival and research assistance.
Support the Director and other key personnel, including processing student assistant hiring and reviewing timesheets.
Serve as the primary Department IT Coordinator (DITC).
Perform other duties as assigned.