Oral and Public History Analyst (Administrative Analyst/Specialist Non-Exempt)

California State University, Fullerton•Fullerton, CA

8d•$4,799 - $6,992

About The Position

The Oral and Public History Analyst supports faculty, staff, and visitors at the Lawrence de Graaf Center for Oral and Public History (COPH) at California State University, Fullerton. Under the direction of the COPH Director, the Analyst oversees and leads administrative staff in day-to-day operations and serves as the Center’s primary contact for its budget and financial records. The role also leads the planning and execution of Center events and fundraisers, including assisting with commencement. The Analyst manages financial and administrative processes, including maintaining records, ordering supplies and equipment, processing check requests and purchase orders, providing estimates for oral history projects, collecting payments for Center services, processing invoices, making deposits, reconciling procurement cards, and processing travel requests and reimbursements. The role maintains and develops the COPH website and social media presence, leads production and posting of the monthly podcast, and edits and checks transcribed interviews, indexes materials, annotates bibliographies, and writes interview summaries. The Analyst coordinates the layout and information for the Center’s biennial report using common publishing software. Additional duties include serving as backup for Binding Services, assisting patrons with archival materials and recording equipment, providing archival and research assistance, supporting the Director and other key personnel with student assistant hiring and timesheet review, and serving as the primary Department IT Coordinator. Other duties may be assigned.

Requirements

Bachelor’s degree from an accredited four-year college or university and/or equivalent training and administrative work experience involving study, analysis, evaluation, development, or improvement of administrative policies, procedures, practices, or programs.
Working knowledge of general practices, programs, or administrative specialties, and basic knowledge of and ability to apply fundamental concepts.
Working knowledge of budget policies and procedures.
Ability to learn, interpret, and apply policies and procedures relating to and impacting the applicable program, organizational unit, or administrative specialty.
Knowledge of and ability to apply basic methods and procedures used for research and statistical analysis.
Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
Ability to make independent decisions, exercise sound judgment, handle multiple priorities, and organize and plan work assignments.
Ability to compile, write, and present reports related to a program or administrative specialty.
Demonstrated ability to establish and maintain cooperative working relationships.
Satisfactory completion of a required background check, including a criminal records check.

Nice To Haves

Bachelor’s degree from an accredited four-year college or university in a field incorporating oral or public history methods or archiving.
Experience working with library or archive materials.
Experience with newsletters or simple publishing using common software.
Experience with basic bookkeeping, including processing purchase orders and balancing monthly statements.

Responsibilities

Support faculty, staff, and visitors within the Center for Oral and Public History.
Oversee and lead administrative staff in day-to-day operations.
Lead planning and execution of Center events and fundraisers, including assisting with commencement.
Serve as the primary contact for the Center’s budget and financial records under the Director’s direction.
Maintain financial records and order supplies and equipment.
Process check requests and purchase orders.
Provide estimates for oral history projects and collect payments for Center services.
Support invoice processing, make deposits, reconcile procurement cards, and process travel requests and reimbursements for faculty and staff.
Maintain and strategize the Center’s website and social media presence, including selecting projects and narrators to highlight.
Lead editing and posting of the Center’s monthly podcast.
Edit and audit-check transcribed interviews, index materials, annotate bibliographies, and write interview summaries.
Coordinate information and layout for the Center’s biennial report using common publishing software such as Microsoft Publisher or Adobe InDesign.
Serve as backup for Binding Services.
Assist patrons with access to archival materials and checkout of recording equipment.
Provide archival and research assistance.
Support the Director and other key personnel, including processing student assistant hiring and reviewing timesheets.
Serve as the primary Department IT Coordinator (DITC).
Perform other duties as assigned.