Administrative Specialist I

Dean Dorton • Louisville, KY

7d

About The Position

The Administrative Specialist I provides comprehensive administrative, operational, and technical support across multiple teams, markets, and service groups. The role partners with leadership and staff by managing administrative processes, coordinating projects and events, facilitating communication, and supporting day-to-day business operations. The specialist prioritizes assignments, resolves routine issues, and helps ensure efficient execution of organizational initiatives. The role involves collaboration, flexibility, organization, and prioritization.

Requirements

• High school diploma or equivalent.
• 0–2 years of administrative, customer service, office support, or related experience.
• Basic proficiency in Microsoft Office applications and office technology.
• Strong verbal and written communication skills.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet established deadlines.
• Initiative, professionalism, and willingness to learn.
• Ability to work effectively both independently and as part of a team.

Responsibilities

• Plan, organize, and schedule meetings, training sessions, and events.
• Prepare reports, presentations, correspondence, and other documentation.
• Support client data accuracy and maintenance by coordinating with leadership and internal teams.
• Support calendar management, meeting scheduling, and meeting coordination.
• Coordinate travel arrangements and logistics.
• Assist with preparing and submitting expense reports.
• Receive, sort, and distribute service group deliverables and correspondence.
• Support special projects, administrative initiatives, and business needs in collaboration with internal departments.
• Perform routine and recurring administrative tasks under guidance.
• Learn firm systems, procedures, and service group operations.
• Handle routine assignments with limited decision-making authority.
• Maintain confidential information with discretion and professionalism.
• Provide exceptional client service and communication.
• Manage multiple priorities, projects, and deadlines while demonstrating organization and attention to detail.
• Apply critical thinking and problem-solving abilities.
• Complete firm administrative requirements, including timely time entry.
• Participate in firm activities, initiatives, and professional development opportunities.
• Support continuous improvement efforts and administrative best practices.

Benefits

• Medical, vision, and dental insurance.
• Unlimited PTO.
• Paid family leave, medical leave, and maternity/paternity leave programs.
• 401(k) match and automatic profit sharing.
• Telemedicine, mental health resources, and wellness program reimbursement.
• Life insurance and disability insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED