Administrative Specialist I

State of North Carolina • Currituck County, NC

7d • Onsite

About The Position

The Administrative Specialist I provides administrative support to the NCDOT Ferry Division’s Facility and Marine Maintenance Office in Harbinger, North Carolina. The role assists Facility and Marine Maintenance management and field employees by entering timesheets, preparing meal and travel vouchers, paying recurring and unscheduled invoices, listing materials and equipment on the state surplus website, processing receipts, and maintaining organized records of invoices, contracts, and other documentation.

The employee works primarily in an office setting, using various technologies and software systems to support the Marine Maintenance Unit. The position reports directly to the Program Manager of the Marine Maintenance Unit and requires the ability to work independently, make routine decisions, and manage tasks with minimal supervision. Duties may increase in complexity or be adjusted to better align with the employee’s strengths and interests within the team.

A valid driver’s license is required for occasional business-related travel and operation of a company or personal vehicle. Travel-related duties may include visiting company locations or work sites, attending meetings or training, delivering or retrieving documents, supplies, or equipment, and completing other assigned off-site administrative or operational tasks.

Requirements

• High school diploma or GED and two years of related administrative experience, or an equivalent combination of education and experience.
• Valid driver’s license, including the ability to operate a company or personal vehicle for occasional business-related travel.
• Ability to work independently, make routine decisions, and manage tasks with minimal supervision.

Nice To Haves

• Demonstrated ability to compile, assimilate, and organize printed and electronic information.
• Demonstrated ability to use office equipment and relevant technology, software, and systems to meet organizational needs.
• Demonstrated ability to identify and understand issues, problems, and opportunities, and use effective approaches to choose a course of action or develop solutions.
• Demonstrated ability to present ideas clearly and effectively in writing, adjust language or terminology to the audience, and use correct grammar, organization, and structure.

Responsibilities

• Enter timesheets.
• Prepare meal and travel vouchers.
• Pay recurring and unscheduled invoices.
• List materials and equipment on the state surplus website.
• Process receipts.
• Maintain organized records of invoices, contracts, and other documentation.
• Provide administrative support to Facility and Marine Maintenance management and field employees.
• Travel occasionally for business-related duties, including visiting locations or work sites, attending meetings or training, delivering or retrieving materials, and completing assigned off-site tasks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED