Administration

Mesabi Metallics Company LLC•Burlington, IA

1d•Onsite

About The Position

Responsible for the organization’s overall administration and employee support function. The role manages facilities, accommodation, transportation, food services, vendors, workplace services, and general administration to support a safe, efficient, and employee-friendly work environment. It partners with business and functional teams to deliver administrative and workplace services aligned with organizational needs. The position is based in the United States and dedicated full-time to the Mesabi ISP Project. On-site presence is required, with periodic travel to contractor and vendor offices as needed. Company-provided tools and required personal protective equipment are available. The role requires following prescribed safety standards and rules and working in a potentially loud manufacturing plant with varying temperatures and climates. Physical demands and environmental requirements may vary by department and internship location.

Requirements

Bachelor’s degree in Business Administration, Facilities Management, Hospitality, or a related field.
10 to 15 years of relevant experience in administration, facilities, employee services, or a similar role.
Strong experience in facilities, accommodation, transportation, food services, and vendor management.
Strong negotiation, commercial, communication, and stakeholder management skills.
Excellent organizational and problem-solving abilities, with a high level of ownership and initiative.
Ability to manage multiple priorities and work independently in a fast-paced environment.
Proficiency in Artificial Intelligence (AI), Microsoft Office, and relevant ERP or facility management systems.
Valid driver’s license and ability to travel locally as required.
Ability to perform the essential duties satisfactorily; reasonable accommodation may be provided to enable individuals with disabilities to perform essential functions.
Ability to work up to 40 hours per work week and up to 12-hour shifts.
Ability to reach continuously and occasionally above the shoulders; use hands for occasional simple grasping, frequent firm grasping, and occasional fine manipulation; and frequently bend or stoop, squat, kneel, and climb.
Ability to move the head and neck with occasional rotation and extension and frequent flexion; communicate with employees and management; hear instructions and directives; remain alert to workplace hazards; and see near, far, and with depth perception.
Ability to occasionally lift 35 pounds and frequently push or pull 40–50 pounds of force.
Ability to work in a loud manufacturing plant environment with varying temperatures and climates.
Follow prescribed safety standards and rules.

Nice To Haves

Experience in manufacturing, mining, energy, construction, infrastructure, or another industrial environment is preferred.
Experience establishing administrative infrastructure and services for a growing organization is highly desirable.
Direct scheduling experience on greenfield integrated steel plant or heavy industrial construction projects.
Experience with multi-billion-dollar capital project schedules involving multiple EPC contractors.
Professional certification such as PMI-SP (Scheduling Professional) or PMP is a plus.

Responsibilities

Lead day-to-day administrative operations and establish effective processes, systems, and service standards.
Manage offices, common areas, utilities, housekeeping, maintenance, security, waste management, and other facility services.
Ensure workplace facilities are adequately equipped, maintained, and operational.
Manage administrative records, policies, procedures, and documentation.
Manage company accommodation, guesthouses, hotels, and housing arrangements for employees and visitors, including room allocation, occupancy, housekeeping, maintenance, utilities, and service quality.
Manage accommodation providers, contracts, costs, and service standards.
Establish and manage canteen and employee food services based on workforce requirements.
Identify, evaluate, negotiate with, and onboard caterers, food service providers, and food trucks; manage their contracts, menus, operating schedules, pricing, food quality, hygiene, and service standards.
Monitor food-service vendor performance and employee feedback and ensure continuity of food services.
Manage employee transportation, shuttle services, vehicles, drivers, airport transfers, and local and international travel requirements.
Establish and manage transportation vendors, contracts, service standards, and costs, ensuring safe, reliable, and efficient transportation.
Identify, evaluate, negotiate, and manage vendors across administration and employee services, including facilities, accommodation, transportation, food services, housekeeping, security, and maintenance.
Monitor vendor performance, service quality, contracts, and costs; coordinate vendor onboarding, purchase orders, invoices, and payments with internal stakeholders.
Serve as the key point of contact for employee and visitor administrative requirements.
Manage parking, access, meeting facilities, events, employee activities, and other workplace services.
Support employee engagement initiatives and create a positive workplace experience; ensure administrative services respond to changing business and workforce needs.
Develop and manage the administration budget, monitor expenses, and identify cost-optimization opportunities while maintaining service quality.
Ensure administrative activities comply with applicable federal, state, and local laws and regulations, company policies, and safety requirements.
Maintain records, contracts, licenses, permits, and compliance documentation.
Provide leadership with regular updates on administrative operations, costs, vendor performance, and key issues.
Demonstrate and support the cultural beliefs of teamwork, agility, ownership, and the principles that everyone has a voice and a role and that the organization is building what comes next.
Lead a happy team.
Travel locally as required and periodically travel to contractor and vendor offices.