Administration Clerk

BakeMark • Hauppauge, NY

3d • $21 - $23

About The Position

Under direct supervision, the Administration Clerk processes incoming orders from the sales force, customers, and BakeMark affiliates. The role also supports customer inquiries, order and invoicing processes, and office operations. The position may provide backup for Will-Call and other roles, provide vacation relief for Sales Representatives, and assist the Office Supervisor with back-office duties as needed.

BakeMark is a manufacturer and distributor of bakery ingredients, products, supplies, and services, with branches across the United States and multiple provinces in Canada. The company offers competitive compensation and benefits, including healthcare coverage, retirement benefits with a company match, paid holidays, and paid time off.

Requirements

• High school diploma or equivalent.
• 1–3 years of administrative experience.
• Proficiency in Microsoft Office, including Excel.
• Strong attention to detail and organizational skills.

Nice To Haves

• Administrative experience in manufacturing or a warehouse is preferred.
• Experience with inventory systems is a plus.
• Bilingual Cantonese- or Spanish-speaking candidates are strongly encouraged to apply.

Responsibilities

• Download PSP orders into the NDS system after reviewing and correcting the ROE Edit List.
• Manually enter orders into the NDS or PSP system when necessary.
• Review and correct the Order File Status Report and transfer order files for routing.
• Notify customers or sales representatives about customer item outages.
• Provide Certificates of Analysis (COAs) and specification sheets to customers as necessary.
• Invoice credit memos daily.
• Answer credit and collections telephone calls and direct them to the appropriate person.
• Research inquiries from customers, Sales Representatives, and BakeMark affiliates.
• Provide backup for Will-Call and other positions as directed by the Supervisor.
• Provide vacation relief for Sales Representatives.
• File documents as directed.
• Assist the Office Supervisor with back-office duties as needed, such as cash handling and NDS data input.
• Treat external and internal customers with dignity and respect.
• Follow company policies, procedures, and safety rules.
• Perform other duties as assigned to meet company goals and objectives.

Benefits

• Competitive compensation.
• Health, dental, vision, and life insurance, with multiple coverage options at low employee cost.
• 401(k) or RRSP retirement benefits with a company match.
• Paid holidays.
• Paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED