Accounts Receivables Coordinator

Feeding South Florida • Pembroke Park, FL

9h • $60,000 - $65,000 • Onsite

About The Position

The Accounts Receivable Coordinator manages incoming revenue streams and ensures accurate, timely recording of receivables, donor contributions, grant billing, and customer payments. The role supports the Finance team by maintaining detailed records, preparing reconciliations, complying with internal controls, nonprofit accounting standards, and organizational policies, and providing customer service to partner agencies and internal teams regarding payment inquiries.

Feeding South Florida (FSF) is a member of the Feeding America network and serves Palm Beach, Broward, Miami-Dade, and Monroe Counties. The organization describes itself as one of the largest food banks in the network and states that it serves 25 percent of Florida’s food-insecure population. FSF emphasizes service, compassion, dedication, integrity, stewardship, and inclusion.

Requirements

• Associate’s degree in accounting, finance, or a related field.
• Two to three years of experience in accounting and finance.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Strong attention to detail and accuracy.
• Understanding of and ability to adhere to generally accepted accounting principles.
• Proficiency with Microsoft Office Suite, including MS Excel and Office 365.
• Experience with QuickBooks.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.

Nice To Haves

• Nonprofit experience.
• Knowledge of accrual accounting.
• Experience with donor CRM systems.

Responsibilities

• Record daily deposits, donations, customer payments, and program-related revenues.
• Reconcile and maintain accurate, up-to-date accounts receivable by sub-ledger.
• Process recurring payments, ACH receipts, and credit card transactions.
• Prepare and issue invoices to partner agencies, customers, and grant funders; track invoices and follow up on outstanding balances.
• Maintain donor and funding records in alignment with compliance standards.
• Reconcile with the Philanthropy team to ensure accurate recording of restricted funding.
• Process and reconcile accounts receivable transactions, including donations, grants, and service payments.
• Track outstanding balances and monitor payment terms.
• Reconcile revenue accounts with the general ledger monthly.
• Assist with month-end close and revenue recognition tasks.
• Prepare and analyze aging reports and cash receipt summaries.
• Partner with Development to reconcile donor gifts between the CRM and accounting system.
• Maintain proper documentation and audit trails for receivable transactions.
• Provide supporting documentation for cash reporting.
• Assist with documentation requests from external auditors for financial statement audits.
• Assist with finance-related system implementations and accounting integrations.
• Perform other related duties as assigned.

Benefits

• Full medical insurance.
• Dental insurance.
• Vision insurance.
• 401(k) matching contribution.
• Paid time off (PTO).
• Continuous learning opportunities.
• A high-performance culture intended to challenge and grow employees’ skill sets.
• A diverse team representative of the community served.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree