Accounts Receivable (AR)
About The Position
The Accounts Receivable role is responsible for invoicing and receiving cash receipts from outside sales, monitoring customer payments against terms, collecting overdue invoices, setting up new customers in accounting software, and monitoring customer credit limits. The position works 7:00 a.m. to 3:30 p.m. The role processes invoices and credit or debit memos, receives and posts payments, and ensures checks are deposited to the correct accounts. It maintains sales and receipt records and reconciles them with the ledger, as well as keeping a weekly spreadsheet tracking payment status, customer communications, delinquencies, and collection efforts. The position also works with sales, customer service, and shipping to ensure accurate invoicing, helps resolve past-due accounts, maintains a safe and orderly work environment, and provides departmental backup as needed.
Requirements
- Proven working experience with customer accounts.
- Customer service or accounting experience.
- Experience using accounting software.
- Ability to calculate, post, and manage accounting figures and financial records.
- Data entry skills and aptitude with numbers.
- Hands-on experience with spreadsheets and accounting software.
- Proficiency in English and MS Office.
- High degree of accuracy and attention to detail.
- Ability to write reports and business correspondence.
- Ability to present information effectively and respond to questions from coworkers, managers, suppliers, and customers.
- Ability to adapt to change, prioritize competing demands, and organize work activities.
- Demonstrated accuracy and thoroughness.
Responsibilities
- Process invoices daily and mail or email them.
- Process credit memos and debits as required.
- Receive and post payments to accounts and ensure checks are deposited to the correct accounts.
- Maintain weekly records of sales and receipts and reconcile them with the ledger.
- Maintain a weekly spreadsheet showing customer payment status, communications, delinquencies, and collection efforts.
- Collect, manage, and resolve past-due accounts.
- Coordinate with sales, customer service, and shipping to ensure customer invoices are accurate.
- Maintain a safe, clean, and orderly work environment.
- Provide departmental backup in various roles as needed.
- Complete other assignments as needed.
Benefits
- Company-paid medical coverage
- Company-paid dental coverage
- Company-paid vision coverage
- Company-paid life insurance
- Company-paid short-term disability (STD)
- Long-term disability (LTD)
- Accident coverage
- Critical care coverage
- 401(k) with a 25% match and no cap
- Paid vacation
- 11 paid holidays
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
